Operations Administrator
Operations Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Summary
About Amys
We are a family-owned proudly independent organic food company and Certified B Corporation whose purpose is to make it easy and enjoyable for everyone to eat well. Amys is committed to cooking authentic great tasting food with high-quality meticulously sourced organic ingredients and making them convenient for consumers.
Shift: 1st (8:30 to 5pm)
Pay: $20.50/hr.
Location: 441 West Antelope Rd. White City OR 97503
Amys Perks:
A fun and safe atmosphere where teamwork is encouraged
Weeks of on-the-job training for your new role
Discount on Amys products
Opportunities to grow and advance your career
Competitive compensation and benefits package
Affordable Amys meals on-site for lunch and dinner
Bonus incentives based on attendance and safety
Referral Bonuses
Safety Shoe Program covered by Amys
401k program (up to 4% contribution matching after 1 year)
Parental Leave Program
Education reimbursement; scholarship Program
Paid Time Off (PTO) and Unpaid Time Off options
If you or someone you know is interested submit your application today.
Essential Duties and Responsibilities
The Operations Administrator supports the departments administratively in relation to employee rosters time tracking leave requests and warnings. They generate reports for Tier board KPIs attendance wage and hour compliance and breaks and lunch tracking. This position assists planning managers and supervisors with creating a balanced workload and staffing schedule.
The Operations Administrator supporting the Kitchen will also be responsible for tracking and communicating departments performance auditing and archiving Kitchen reports and typing or updating SOPs and other reports. This role is also responsible for system reports and communication in support of Operations Units Managers. The Operations Administrator supporting Manufacturing is also a back-up to the Frozen Foods Scheduling Coordinator.
Technical
- Support daily department operations by assisting with scheduling staffing and workload and/or maintaining staff rosters.
- Reconcile all times daily by comparing Supervisors records to actual punch times; any discrepancies are brought to the supervisors attention for correction.
- Work with the People Department to generate attendance warnings based on Amys Attendance and Punctuality Policy.
- Prepare tracking reports for missed punches absences and terminations.
- Prepare tracking reports for wage and hour breaks/lunch compliance.
- Prepare other performance tracking reports as needed.
- Investigate and troubleshoot payroll and scheduling discrepancies in UKG and fix as needed.
- Record and communicate daily call-ins.
- Keep documents legible organized and scan to image library.
- For Operations Administrator supporting Manufacturing only: Proficient in Quintig for Scheduling duties.
- For Operations Administrator supporting Manufacturing only: Record leave requests into Quintig for easy tracking of planned and unplanned absences.
Communication
- Communicate with department managers and supervisors on any trends impacting attendance or issues with compliance for breaks/lunches.
- Gathers background information on attendance warnings coaching sessions etc. to be used by Shift Leaders/Supervisors when completing Performance Evaluations.
- Explain time off request process to employees.
- Work closely with the People Department on absences LOAs and other attendance related issues.
- For Operations Administrator supporting Manufacturing only: Daily communication with Frozen Foods Scheduling Coordinator on attendance.
- For Operations Administrator supporting Manufacturing only: Performs Scheduling Coordinator duties in their absence.
Planning and Organizing
- Manage time off requests through UKG.
- Timely communication with employees about time off requests.
- Organize and distribute physical payroll checks to the Department Supervisors for employees.
- When requested place orders for operational supplies follow up in a timely manner with Purchasing and inform department leadership when supplies arrive.
Leadership
- Assume ownership of all assigned tasks and request additional help or training when needed.
Ability to work in a team
- Able to work some overtime if needed.
- Work closely with the People Department and Plant Management.
- Perform other administrative functions on an as-needed basis.
Trustworthiness
- Has excellent attendance.
- Makes employees feel comfortable and is approachable.
It is the responsibility of all employees to uphold the mission of the Amys Food Safety and Quality Policy. This includes following all Food Safety and Sustainability programs and participating in all required training.
Qualifications and Skills
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
- High school diploma or GED; OR equivalent combination of experience and education.
Experience
- At least two (2) years of experience in an administrative role.
- Some exposure to manufacturing processes is preferred.
Language Skills
- Ability to read write and speak in Spanish and English.
- Ability to read and comprehend instructions written procedures short correspondences memos batch sheets and other reports.
- Ability to effectively communicate status of tasks or projects in a coherent manner.
- Ability to clearly present information in reports e-mails and other correspondences.
- Friendly and professional towards all plant employees and vendors.
Mathematical and Computer Skills
- Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
- Ability to compute rate ratio and percent.
- Thorough knowledge of Microsoft Excel including sorting subtotals pivot tables functions and macros.
- Ability to interpret bar line and pie graphs.
- Complete knowledge of Microsoft Word PowerPoint and Outlook.
- Ability to rapidly learn manufacturing processes and scheduling guidelines.
- For Operations Administrator supporting Manufacturing only: Ability to quickly learn manufacturing aspects of Kronos including reporting and scheduling functions.
Reasoning Ability
- Ability to apply common sense to carry out instructions furnished in written oral or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to see patterns while processing data.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimal physical demand requirements associated with this job
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is occasionally exposed to wet and/or humid conditions cold (coolers and freezers) and hot (processing equipment) conditions and moving mechanical parts. The noise level in the work environment can be moderate to loud.
Diversity Equity and Inclusion at Amys
At Amys we dont just accept differenceswe celebrate them support them and thrive on them for the betterment of our employees our culinary creations and our communities.
Amys takes pride in being an Equal Opportunity and Second-Chance Employer and is equally dedicated to Affirmative Action and providing fair chances in our workplace. We are committed to fostering diversity and inclusion ensuring that every individual has an equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or Veteran status.
For further details please refer to Amys EEO Policy and EEO is the Law. Additionally Amys is dedicated to collaborating with candidates and providing reasonable accommodations during the interview process. Should you require assistance please contact us at or notify your Recruiter.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
