Administrative Assistant: III
Administrative Assistant: III
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Provides administrative support to a department or individual.
- Duties may include word processing filing faxing answering phones receiving and directing visitors scheduling financial record keeping coordinating meetings and conferences obtaining supplies and sorting/distributing mail.
- May work on special projects.
- Strong communication skills and organizational skills are essential. Familiarity with MS Office required.
- The administrative assistant provides essential support to ensure the efficient operation of the office and supports managers and employees through a variety of tasks related to organization and communication.
- They are often the first point of contact for clients and visitors representing the company with professionalism and courtesy.
- Inputting and updating data
- Verification and correction of data
- Managing incoming and outgoing mail and deliveries.
- Organizing and maintaining data.
- Ensuring data security and confidentiality.
- Coordinating office procedures and ensuring their efficient execution.
- Cross-checking entered data against source documents to identify and correct any errors or discrepancies.
- Entering data from various sources into designated systems (SAP/ S4 Hana) ensuring accuracy and completeness.
- Organizing and managing both digital and physical files ensuring easy access and retrieval.
- Assisting with the creation of reports and summaries from the entered data.
- Updating and maintaining existing data within databases and records.
- Scheduling appointments and maintaining calendars for managers and employees.
- Coordinating meetings conferences and events.
- Making travel arrangements and managing expense reports.
- Booking conference calls rooms and other necessary resources.
- Drafting and distributing email correspondence memos letters and forms.
- Preparing and editing reports and presentations.
- Taking accurate meeting minutes.
- Maintaining and updating databases and contact lists.
- Handling sensitive information in a confidential manner.
- Assisting with employee record keeping.
- Aiding other departments with basic accounting tasks if needed.
- Assisting with special projects and conducting research as requested.
- Contributing to team effort by accomplishing related results as needed.
- High school diploma or equivalent.
- Proven administrative or assistant experience.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Proficiency with SAP/ S4 Hana.
- Excellent written and verbal communication skills.
Employment Type
Full-time
