25-26 Secretary to Transportation Coordinator

Job Title: Secretary to Transportation Coordinator
Reports to: Coordinator of Transportation
Dept./School: Operations
Exemption Status: Non-Exempt
Date Revised: 8/5/2025

Primary Purpose:
With general direction organize and support the work activities of the TransportationDepartment and provide administrative support to the Coordinator of Transportation andother team members.

Qualifications:
Education/Certification:
Clear and valid Texas Drivers license (Class B with P&S endorsements preferred)
Ability to obtain Texas CDL Class B upon hire
High School Diploma or GED
Must be 18 years of age

Special Knowledge/Skills/Abilities:
Ability to use software to develop route schedules spreadsheets and databases
Ability to read and understand documents including policies and procedures manuals
Ability to receive and give written and verbal instruction
Ability to pass U.S. Department of Transportation alcohol and drug tests and annualphysical exam
Effective organizational communication and interpersonal skills
Ability to perform multiple tasks simultaneously make quick decisions and applyestablished general parameters to specific situations
Ability to read and interpret documents including safety rules operating and maintenanceinstructions and procedures manuals
Proficient map reading skills

Experience:
Three years of clerical experience.
Three years of experience in a transportation setting (preferred)
Three years of experience in public school business (preferred)

Major Responsibilities and Duties:

Routes and Schedules
1. Maintain up to date credential documentation for all Midway ISD drivers.
2. Maintain bi-annual MVR review for all Midway ISD drivers.
3. Provide student management documentation and videos to appropriate campusadministration.
4. Assist with the onboarding of new employees.
5. Provide monthly training reports and appropriate documentation for all training activities.
6. Monitor diesel and unleaded fuel levels and request fuel delivery to meet usage demands.

Communication
7. Assist in the dispatch of drivers and vehicles as needed.
8. Notify drivers parents and school personnel of any changes in a students bus service suchas an address change change in pick-up and drop-off location change in time or bus change.

Other
9. Serve as substitute bus driver as needed.
10. Welcoming of Visitors coming to our office.
11. Maintains Driver Records on file.
12. Other duties as assigned.

Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:Standard office equipment including computer and peripherals; school bus; two-way radio;safety equipment including but not limited to flares reflective signs and fire extinguisher
Posture:Prolonged sitting; frequent standing and twisting; occasional kneeling/squatting bendingstooping and pushing/pulling
Motion:Repetitive hand motions; frequent keyboarding and use of mouse; prolonged driving;moderate walking climbing stairs grasping/squeezing wrist flexion/extension andreaching.
Lifting:Limited light lifting and carrying (under 15 pounds) on a daily basis
Environment:Frequent exposure to extreme hot and cold temperatures noise and vehicle fumes;regularly work irregular hours and occasionally work prolonged hours
Mental Demands:Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not anexhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Midway Independent School District does not discriminate against any employee or applicant for employment because
of race color religion sex national origin age disability military status or on any other basis prohibited by decisions will be made on the basis of each applicants job qualifications experience and abilities. TheTitle IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources.13885 Woodway Drive Woodway Texas 76712. Contact phone number is .

Required Experience:

IC