Personal Assistant to the Founder
Personal Assistant to the Founder
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Job Description
Job Description
We are seeking a highly organised presentable and professional Personal Assistant to support the fast-moving founder of a growing group of companies in the interior design and related industries. This is a hands-on role for someone who can thrive in a busy high-expectation environment balancing professional and occasional personal tasks while keeping multiple priorities in order.
Location: Hybrid San Gwann
Responsibilities:
As a Personal Assistant your broad responsibilities will include but are not limited to:
- Manage multiple calendars email accounts and deadlines across 3 companies
- Liaise with legal teams accountants and auditors to ensure all company documentation and deadlines are met
- Oversee invoicing bookkeeping and basic accounting tasks including reconciliations and intercompany transfers (Sage training can be provided if required)
- Coordinate meetings events and travel arrangements
- Welcome clients and visitors with a warm professional attitude
- Handle follow-ups on quotes and invoices and liaise with suppliers and contractors
- Maintain order and structure in a busy office environment turning organised chaos into efficient systems
- Manage shared files and documents using Google Drive OneDrive and other tools
- Provide occasional personal support (approx. 10-15% of the role) such as handling small errands liaising with agencies for the founders childrens projects or organising personal appointments
Requirements:
- Fluent in Maltese and English (written and spoken). Italian is a plus
- Strong organisational skills attention to detail and ability to manage competing priorities
- At least 35 years of experience in a Personal Assistant or Executive Assistant role ideally in a fast-paced environment
- Basic accounting knowledge (P&L reconciliations intercompany transfers)
- Able to remain calm and focused under pressure with excellent problem-solving skills
- Discreet trustworthy and able to handle sensitive information
- Tech-savvy comfortable with calendar management email and file-sharing platforms
- Presentable and professional appearance with a welcoming and positive attitude
- Full driving licence (company car provided for work-related errands)
Whats in it for you
Our client offers an exciting challenging role in a collaborative dynamic environment. The right person will find many career growth opportunities in their company whether you want to advance your technical skills or aspire to leadership in the future.
Benefits:
- Up to 50% remote working option
- A dynamic varied role with scope to grow alongside the business
- Company social events launches hotel stays and leisure activities
- Annual salary review and performance-based bonus
- Health insurance
- Company car laptop and phone with unlimited plan
Employment Type
Full Time
