Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
- Manage and optimise CEO s calendar across strategic operational and personal priorities
- Minimise back-to-back meetings and create space for deep work
- Prepare agendas and ensure CEO readiness for all meetings
- Manage CEO s inbox and communications
- Schedule and support SLT meetings town halls and off-sites
- Provide admin support (travel bookings action tracking minute-taking)
- Track and update project timelines dashboards and deliverables
- Consolidate inputs from SLT into summaries and reports
- Assist with policy process and role documentation
- Assist with social media scheduling EDMs and content formatting
- Support marketing campaigns and podcast production
- Coordinate logistics for internal and external events
- Draft internal communications presentations and reports
- Maintain document structure in SharePoint and OneDrive
- Monitor and triage shared inboxes
- Organise domestic and international travel for CEO and SLT
- Manage itineraries bookings reimbursements and receipts
- Manage personal appointments family logistics and household admin
- Pay personal invoices and support light financial admin
- Maintain task logs templates trackers and recurring systems
- Assist with internal filing data entry and ad hoc admin duties
- Support office process improvements and workflow consistency
Requirements
- Prior experience supporting C-suite or business owners remotely
- Strong communication organisation and discretion
- Able to handle multiple stakeholders and competing deadlines
- High attention to detail and comfort with fast-paced environments
- Tools: Outlook Teams SharePoint OneDrive Canva (basic) Xero (view) HubSpot (basic)
Benefits
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent from Day 1
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
Employment Type
Full Time
