Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
**Must have at least five years experience as an Executive Assistant to be considered.
REPORTS TO: Chief Operating Officer
THE AREA FOUNDATION
The Area Foundation serves as the communitys most trusted and impactful philanthropic partner managing more than 500 charitable funds totaling $1.3 billion in assets. Coordinating efforts with numerous area nonprofits the Area Foundation serves as a collaborative leader connecting donors to address key community issues and investing in our future. Since 1964 over $800 million in scholarships and grants have been awarded to close opportunity gaps for those who need it most in San Antonio. Learn more about your community foundation at . Our core values are Excellence Passion Integrity and Community.
SUMMARY OF RESPONSIBILITIES
The Executive Assistant provides high-level administrative support to the Chief Operating Officer (COO) and ensures efficient coordination of day-to-day operations. This role includes managing schedules preparing documents assisting with communications and meetings and supporting departmental functions with professionalism and discretion. The Executive Assistant may also serve as a liaison with internal teams and external partners on behalf of the COO.
KEY RESPONSIBILITIES
- Provide direct administrative support to the COO.
- Manage and maintain the COOs calendar including scheduling appointments meetings and travel arrangements.
- Draft edit and manage documentation including policies reports presentations and meeting materials.
- Coordinate logistics for meetings committees and internal/external events including materials agendas calendars and communications.
- Maintain organized digital and physical files and departmental records.
- Serve as point of contact for internal and external communications on behalf of the COO.
- Assist with the preparation and tracking of departmental budgets and reports.
- Support Operations and Executive team with administrative tasks when applicable.
- Perform other duties as assigned.
QUALIFICATIONS
- Minimum of 5 years of experience in an executive or senior-level administrative support role.
- Associate degree required; Bachelors degree preferred.
- Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
- Strong attention to detail organizational skills and ability to multitask in a fast-paced environment.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with integrity and professionalism.
- Demonstrated ability to work independently and collaboratively across departments.
COMPENSATION
Salary: $75000
PHYSICAL DEMANDS / WORK ENVIRONMENT
This position requires occasional lifting of up to 40 pounds and the ability to work in a standard office environment. Reasonable accommodations may be made for individuals with disabilities.
The San Antonio Area Foundation is an Equal Opportunity Employer.
Employment Type
Full Time
