Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Note: This position requires employees to be on-site five days a week at our clients Pittsburgh PA office.
Note: The qualified candidate for this position must have experience with QuickBooks strong organizational skills and a proven record of dependability.
About Our Client
Our client is a reputable personal injury law firm that also operates a personal and elderly care healthcare business. They are seeking a dependable detail-oriented professional to serve as the trusted right hand to the owner managing a combination of executive assistant personal assistant and administrative tasks.
Job Description
- Provide executive assistant and personal assistant support to the firms owner
- Conduct client intakes for the personal injury law firm
- Manage accounts payable and limited receivables entering transactions in QuickBooks
- Prepare and maintain balance sheets and financial reports
- Coordinate personal tasks such as vehicle rentals gift orders and special arrangements
- Track rental tenant payments and coordinate contractor repairs as needed
- Answer phones and provide professional client and vendor communication
- Assist with settlements and prepare medical reports (training provided)
- Proactively anticipate needs and act independently without constant direction
Qualifications
- Professional QuickBooks experience required
- Proven dependability and trustworthiness
- Strong multitasking organization and communication skills
- Previous executive assistant personal assistant or office management experience preferred
- Legal or personal injury law firm experience is a plus but not required
- Comfortable managing both administrative and personal-support duties
- Stable work history no frequent job hopping
Why This Is a Great Opportunity
- Stable well-established personal injury law firm with a trusted owner
- Varied work responsibilities no two days are the same
- Competitive pay with room for growth for the right candidate
- Healthcare benefits periodic bonuses and holiday perks
- Possible hybrid schedule after demonstrating reliability
JPC-361
Client: Hal Waldman & Associates
Client Submission EM:
POC Name: Hal Waldman
Client job title: Executive Assistant
Job Code: JPC-361
Salary range: $45k - $60k
Location: Pittsburgh PA
On site hybrid remote: On site
Experience: 1
Requirements: Must have 1 years of Quickbooks accounts payable and receivable experience. NO JOB HOPPERS. Ideally wants young bright person. If needing to reenter the workforce from time off thats okay. **Lets start off going for tenure in role and smart. Very important for role like this** $40k-$55k to start. $60k for the right candidate.
Insert job description
Good fit job titles/keywords for candidates: Executive Assistant Legal Assistant (admin-focused) Office Manager
Practice Area/Industry: Legal
Career Page/Website: of hires needed: 1
Fee Agreement: 20%. 6 month replacement guarantee. Payment on first day
Open or not to recruiters on TE: NO
Hyperlink job with Zoom video/Note similar roles:
Employment Type
Full Time
