Creative Executive Assistant
Creative Executive Assistant
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$ 50000 - 55000
1 Vacancy
Job Description
Avoq is seeking a Creative Executive Assistant professional who will be responsible for supporting the Chief Creative Officer Executive Producer and other senior creative leaders by fostering team culture seamless communications and effective project planning. This is a role for someone who wants to be close to the action and is excited by an ever-changing creative environment. This position is based in our Washington DC office.
WHO YOU ARE
- A multitasker who optimizes efficiency and execution to foster collaboration and team development.
- A diplomatic relationship builder with an analytical detail-oriented and process-driven mind.
- A love and appreciation for arts culture creativity and cool ideas.
WHAT YOU WILL DO
Operational Support for the CCO:
- Support the CCO by managing their calendar priorities travel and communications.
- Prepare reports presentations and materials to support key decision-making.
- Serve as a liaison between the CCO and other departments leaders/teams.
- Assist with new business efforts and manage creative case study library.
Workflow & Process Management:
- Supportend-to-end project management for key assignments identified by the CCO EP or Creative Leads ensuring delivery and quality.
- Develop implement and refine processes to improve team efficiency collaboration and culture.
- Monitor project status and resources identifying potential bottlenecks and proactively resolving them.
Resource Management & Team Culture:
- Support annual and monthly department and Creative Leads meeting plan and agenda.
- Capture and convey weekly wins anniversaries birthdays and other positive culture drivers.
- Facilitate bi-annual employee review cycle planning and coordination
- Assist creative and production leaders with resource management and team capacity.
Budget & Vendor Oversight:
- Support team leaders during monthly/annual department financial reviews
- Provide utilization reports and ensure timesheets are up to date across the department.
- Maintain external vendors and freelancer bench and coordinate smooth onboarding clear communications delivery and timely payments.
Requirements
YOUR EXPERIENCE
- This is an entry-level role for someone with 1-3 years in a creative agency experience.
- Aptitude for supporting executive leaders with operations and project management.
- Strong organizational and multitasking skills with an ability to prioritize and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills with the ability to bridge the gap between creative and other department leaders/teams.
- Proficiency in systems and tools used for communications and project management such as slack Workfront harvest Microsoft office and google products. Understanding of adobe creative suite and Figma are a bonus.
- A detail-oriented problem-solving mindset with the ability to operate in a murky and subjective environment to anticipate challenges and provide solutions.
- A passion for creativity and knowledge of the creative process.
Candidates need not possess every attribute listed above to qualify for a role. If you identify with this profile but dont quite meet all of the criteria we strongly encourage you to apply to joining our winning team!
Benefits
Avq prides itself on the kind of innovation that is only achieved through inclusive collaboration and equal opportunity. Maintaining a diverse staff of first-class talent (including those from BIPOC LGBTQ communities and others from historically underrepresented groups) and conferring a sense of value and belonging on each team member is central to our mission as expert communicators and advocates.
The salary range for this role is $50000 - $55000
We offer a uniquely rich benefits package to support our teams quality of life outside of work that includes:
- 100% Company-paid Medical Dental and Vision insurance
- Paid parental leave
- 401(k) contributions
- Flexible hybrid work arrangements
- 12 paid company holidays per year up to 39 days individual paid time off
- Winter break: Offices close the last week of the year
Avq also provides necessary assistance or modifications to the application process for prospective candidates. If you need support please reach out to and include your full name and the accommodation needed to assist you with the application process. Decisions to grant reasonable accommodations are made on a case-by-case basis.
Employment Type
Full-Time
