TruGreen accepts applications on an ongoing basis.

Job Description

Job Summary:
The Executive Assistant (EA) is a key strategic partner to the executive leadership team ensuring efficiency organization and proactive support in a fast-paced and dynamic environment. This role goes beyond traditional administrative tasksrequiring a highly organized tech-savvy and resourceful individual who can anticipate needs drive priorities and optimize workflows. The ideal candidate thrives in a high-energy setting maintains strict confidentiality and enhances executive productivity.

1. High-Impact Executive Support

• Time & Calendar Management: Optimize executive schedules by prioritizing tasks blocking focus time and minimizing distractions. Not just scheduling but protecting executive time.
• Proactive Task Management: Anticipate needs identify bottlenecks and take initiative to ensure seamless operations without constant oversight.
• Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of trust and professionalism.

2. Tech Fluency & Process Optimization

• Systems & Tools Proficiency: Utilize modern productivity and automation tools (e.g. Teams Microsoft AI Concur) to streamline workflows.
• Inbox & Communication Optimization: Draft and manage emails presentations and reports ensuring clarity and professionalism.
• Data & Metrics Awareness: Pull reports track KPIs and provide insights to support data-driven decision-making.

3. Leadership & Strategic Thinking

• Business Acumen: Understand company priorities and ensure the executive team is well-prepared for meetings and strategic discussions.
• Problem-Solving & Decision Support: Offer solutions reprioritize tasks as needed and act as a trusted advisor to leadership.
• Stakeholder Engagement: Represent the executive team in meetings with clients vendors employees and other key partners.

4. Cultural Fit

• Relationship Management: Build strong internal and external relationships acting as a bridge between executives and the broader organization.
• Leadership Presence: Confidently manage upholding executives accountable flagging workload concerns and proactively adjusting priorities.
• Energy & Enthusiasm: Bring a positive solutions-oriented mindset that aligns with company values and leadership style.

5. Future-Focused & Growth-Oriented

• Scalability & Adaptability: Ability to grow with the role taking on expanded responsibilities as the company evolves.
• Continuous Learning: Stay ahead of industry trends new tools and best practices to enhance efficiency and effectiveness.
• Long-Term Partnership: Support executives not just in daily tasks but in achieving long-term strategic goals.

Education and Experience Requirements

Education:

Bachelors degree in Business Administration Communications or a related field is preferred but not always required. Relevant certifications in executive assistance or project management are a plus.

Experience:

Minimum of 5 years of experience in an executive assistant or similar role preferably supporting C-suite executives in a fast-paced environment.

Proven track record of managing complex schedules coordinating high-stakes meetings and handling confidential information.

Experience with data analysis KPI tracking and providing insights to support decision-making.

Demonstrated ability to work independently prioritize tasks and manage time effectively.

Additional Qualifications:

Familiarity with industry trends best practices and tools that enhance executive productivity.

Experience in a high-growth or entrepreneurial environment is highly desirable.

A history of continuous learning and professional development showcasing a commitment to excellence.

Knowledge Skills and Abilities

Exceptional Organizational Skills:

The ability to manage multiple priorities projects and deadlines with precision and efficiency. This includes a knack for creating systems and processes that optimize workflows and reduce inefficiencies.

Tech Savviness: Proficiency with modern productivity tools and platforms such as Microsoft Office Suite Teams Concur and AI-based tools. A strong ability to quickly learn and adapt to new technologies.

Strategic Thinking: The capacity to anticipate needs identify potential challenges and proactively develop solutions. This includes understanding the broader business context and aligning tasks with organizational goals. Communication Excellence: Outstanding verbal and written communication skills including the ability to draft professional emails presentations and reports. Strong interpersonal skills to effectively liaise with stakeholders at all levels.

Discretion and Confidentiality: A deep understanding of the importance of handling sensitive information with the utmost professionalism and trustworthiness.

Problem-Solving Abilities: A resourceful mindset to navigate complex situations reprioritize tasks and make sound decisions under pressure.

Relationship Management: The ability to build and maintain strong relationships across the organization and with external stakeholders acting as a trusted representative of the executive team.

Adaptability and Growth Orientation: A willingness to embrace change learn new skills and take on expanded responsibilities as the role evolves.

Attention to Detail: A meticulous approach to managing schedules preparing documents and ensuring accuracy in all tasks.

Leadership Presence: Confidence in managing up holding executives accountable and providing constructive feedback when necessary.

Physical Demands & Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to:

• Sit stand and walk

• Use hands and arms to handle feel or reach

• Speak and hear

• Use close vision abilities

Occasionally required to:

• Lift or move up to 25 lbs

• Stoop kneel crouch or crawl

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Noise level

• Low to moderate
  

Adverse Conditions

• Minimal

Ability to speak read and write fluently in English is required.

You MUST BE physically located in the United States while performing this job.

TruGreen is proud to affirm our commitment to hiring veterans. We recognize and appreciate the exceptional skills dedication and leadership that veterans bring to the workforce. By fostering an inclusive and diverse environment we aim to leverage the unique experiences of veterans creating a richer more dynamic workplace.

Pay Ranges

This range is based on the qualifications necessary for the position including experience training and other considerations permitted by that may be used when making an offer may include a candidates skills experience and geographic location the expected quality and quantity of work and internal pay alignment as needed. Most candidates will start in the bottom half of the pay upper end of the range will generally be reserved for candidates with extensive employees pay history will not be a contributing factor where prohibited by local addition to monetary compensation we offer benefits including Medical/Dental/Vision insurance and Company-matching 401(k) in addition to other programs and perks.

TruGreen is committed to Diversity and Inclusion. We encourage diverse candidates to apply to this position.

We are an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities. To learn more please visitEEOC/EEO TruGreen ().

California Residents: When you express interest in or apply for a job with TruGreen Limited Partnership we collect personal information about you potentially including personal identifiers contact information protected classifications pre-hire information professional or employment-related information education history and/or medical information for the following business purposes: to comply with state and federal law and regulations requiring employers to maintain certain records; to evaluate your job application and candidacy for employment; and to obtain and verify background checks (including criminal and motor vehicle records) pre-employment drug testing and references.

Massachusetts Residents: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

TruGreen performs pre-employment testing.

To view our disclaimer Experience:

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