Property Assistant
Property Assistant
Posted on :
10-08-2025
Employer Active
1 Vacancy
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Job Description
Position Overview:
Squarepoint is looking for a Property Administrator to assist with office acquisitions and buildouts this role you will report directly to our Head of Property and Corporate Services based out of Montreal.
- Collaborate with real estate partners such as CBRE/Turner &Townsend to identify office options conduct viewings and negotiate contracts
- Assist with the project life cycle for assigned fit out projects from initiation planning design implementation and project close out
- Assist with multiple small to large-sized projects and properties between 500 and 60000 sq ft
- In collaboration with real estate services review the scope of work and resources for each project prepare cost estimate & budget work plan schedule & milestones quality control and risk identification
- Assist in the sourcing vetting and negotiation with our contractors and other vendors as required for each project
- Assist in the tracking of projects and ensure they are being delivered within budget on schedule and at the expected level of service delivery
- Assist with project administration deliverables (i.e. invoicing budget tracking filing schedule updates Jira tickets move management closeout items)
- Ensure Squarepoints office global standards are met
- Communicate our design guidelines to contractors and architects and ensure project documentation is aligned with company requirements
- Work closely with all other relevant departments to ensure all requirements are met; this includes our Legal department Site Infrastructure IT Support HR Finance Office Management
- Manage and track properties rental costs lease expiries and renewals
- Ensure all new and existing properties are insured to the right level of coverage
Required Qualifications:
- Demonstrate adaptability and agility in managing diverse project scopes evolving expectations and shifting timelines. Embrace the dynamic nature of international projects effectively navigating unique regulations and working practices across various global locations
- Ability to read and understand moderately complex documents affecting real estate projects including agreements/contracts leases surveys and drawings
- Strong communicator both verbally and in writing
- Strong organizational and analytical skills with a keen eye for detail
- Good knowledge of basic financial terms and principles
- Excellent computer skills in such areas as Microsoft Office Suite
- Self-starter and professional
- Ability to work under pressure in a timely manner
- Able to travel whenever required for site visits and project handovers
Employment Type
Full Time
Key Skills
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