Police Records Supervisor
Police Records Supervisor
Posted on :
09-08-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 65750 - 79920
Vacancy
1 Vacancy
Posted on :
09-08-2025
Job Description
Description
$7500 HIRING INCENTIVE
PAYMENT SCHEDULE
$3000 paid at the time of hire
$3000 at successful completion of probation
$1500 at end of two years of employment
Under the direction of the Operation Manager supervises and coordinates the records activities of the Police Department; serves as administrative support to all department members; produces monthly statistical reports for local State and Federal agencies. Exercises direct supervision over assigned clerical staff.Examples of Duties
Examples of duties may include but are not limited to the following:
- Assist department personnel and the public in researching information and approving the release of information pursuant to departmental policy State and Federal laws;
- Plan direct coordinate and review work for the Police Records Unit; assign work activities projects and programs; review and evaluate work products methods and procedures; meet with staff regularly to identify and resolve problems Process type and file a wide variety of confidential criminal and administrative reports;
- Purge arrest and crime reports as prescribed by law;
- Compile statistical data or direct such activity and prepare and submit routine National Incident-Based Reporting System (NIBRS) reports; and conduct records audits. Order and maintain office supplies for the department;
- Oversees the receipt deposit and accounting for money in the course of fiscal transactions;
- May perform matron duties as needed;
- Schedule and process registrants including fingerprinting when required Oversee the entry updating and retrieval of information from the California Law Enforcement Telecommunications System (CLETS) and National Crime Information Systems (NCIC); conduct internal audits for quality control and ensure compliance with California Law Enforcement Telecommunications Systems (CLETS) DOJ and FBI guidelines
- Complete monthly validation lists for the Department of Justice regarding CLETS entries and inquiries;
- Serve as the Departments Custodian of Records as assigned; respond to routine subpoena duces tecum and public records requests for department records; consult with the City Attorneys Office District Attorneys Office and DOJ as needed; understand Public Records Act laws and regulations relating to criminal records and appropriate case law regarding records requests.
- Serve as the Departments Agency CLETS Coordinator (ACC); prepare agency user agreements and other CLETS-related correspondence for the Chief of Police; conduct CLETS user training and certification programs; represent the Department during DOJ audits. Prepare work schedules for assigned staff and process time-off requests in accordance with departmental procedures; perform other routine and administrative tasks as assigned.
- Serve as system administrator for a variety of records management and intelligence databases and systems; configure system components and assign appropriate user privileges; recommend system enhancements; coordinate and resolve software problems with vendors.
- Perform related duties and responsibilities as assigned.
Qualifications
Experience:
- Four years of increasingly responsible police records management experience.
Education:- Equivalent to a high school diploma.
Licensesand Certificates:- Possession of or ability to obtain an appropriate valid drivers license. Possession of a California drivers license is required upon appointment.
- Possession of or ability to obtain a CLETS Trainers Certificate issued by the Department of Justice within 12 months of appointment.
Special Requirements:Essential functions and duties require the following physical abilities and work environment:- Ability to work in a standard office environment; ability to travel to different sites and locations.
- Regularly required to talk or hear. Required to sit stand and walk; use hands to finger handle or feel; and reach with hands and arms.
- Occasionally required to climb or balance; and stoop kneel crouch or crawl.
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Supplemental Information
- IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONSCandidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written performance and oral exams to evaluate the applicants skills training and experience for the position.
The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate See Resume.
Proof of education such as but not limited to university/college transcripts and degrees must be submittedonlinewith your application. Applicants are responsible for attaching proof of education certification and/or license to each position for which they apply.Please note the City of Redlands preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk folders.
The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
For questions regarding this recruitment please contact Julie Maher at or Sophia Diaz at
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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