Executive Assistant to the Chief Services Officer and Services Administrative Assistant
Executive Assistant to the Chief Services Officer and Services Administrative Assistant
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$ 48000 - 50000
1 Vacancy
Job Description
Primary Responsibilities:
Executive Assistant to the Chief Services Officer Duties:
- Manage the Chief Services Officers calendar meetings travel arrangements and communications.
- Serve as a trusted partner ensuring the Chief is prepared for meetings presentations and deadlines.
- Maintain a high degree of confidentiality and professionalism in all interactions.
- Screen and prioritize correspondence and meeting requests.
- Prepare reports presentations and executive-level documents.
- Coordinate internal and external meetings including agendas and follow-ups.
- Anticipate needs and offer proactive solutions to improve efficiency and support strategic goals.
Services Administrative Assistant Duties:
- Serve as an Asana power-user managing projects and assisting with task coordination for the Services team (with ongoing support from leadership as needed).
- Manage amenity closet inventory ensure supplies are branded appropriately and coordinate restocking.
- Execute welcome campaigns for specific groups including sidewalk chalk installations airport signage QR code or physical material distribution and other creative touches.
- Handle shipping logistics for booths and attendance promotion materials for events.
- Create and maintain CRM traces for definite groups tracking items such as final attendance post-convention reports (PCRs)/surveys MINT Booking Reports and Pickup Reports.
- Schedule team meetings assist with agenda creation and serve as meeting notetaker capturing action items and key outcomes.
- Design and create PowerPoint presentations for internal and client-facing purposes.
- Manage purchase orders (POs) and process invoices accurately and efficiently.
Qualifications:
- Proven experience supporting a C-suite executive or senior leadership preferably in hospitality tourism or events industries.
- Highly organized with strong attention to detail and ability to manage multiple projects simultaneously.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite particularly PowerPoint Excel and Outlook.
- Familiarity with Asana project management software and CRM platforms (Simpleview experience a plus).
- Ability to maintain professionalism and discretion with sensitive information.
- Creative problem solver and self-starter who thrives in a fast-paced environment.
- Commitment to providing outstanding hospitality and client service.
Benefits Package
Insurance: medical dental vision life long-term disability. 401(k) plan Vacation Sick Personal Days and major holidays PTO.
Application
Interested candidates are encouraged to submit their resume and cover letter at .
Visit Salt Lake is an equal opportunity employer. We value diversity and encourage applicants from all backgrounds to apply. Only qualified candidates will be contacted for an interview. We thank all applicants for their interest in joining our team.
Final candidates will be subject to a background and reference check. E/O/E
Required Experience:
Unclear Seniority
Employment Type
Full-Time
