Executive Administrative Assistant (Hybrid)
Executive Administrative Assistant (Hybrid)
Posted on :
09-08-2025
Employer Active
1 Vacancy
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Job Description
Work Flexibility: Hybrid or Onsite
Schedule: Monday-Friday 8:00am-5:00pm
Overtime may be required to meet business needs
What you will do
As an Executive Administrative Assistant you will provide administrative support requiring a good understanding of technical and business vocabulary and knowledge of the organizations operations procedures and people. The responsibilities require independent judgment initiative and executive intuition in supporting the needs of an executive in their team while demonstrating adaptability and problem-solving as part of office this role you will also:
- Maintain accurate and up-to-date information for Executives schedule and calendar coordinating business meetings (both inside and outside of the office) via an electronic calendar
- Lead logistics for travel and expense coordination and lead execution of global calls employee events leadership and team meetings
- Review and prioritize activities aligning key priorities of the business escalating critical matters as needed and delegating to appropriate parties as deemed necessary
- Gather verify and analyze information for use in documents and presentations including memos letters reports speeches demonstrations and news release
- Collaborate with marketing or communications to support content for leadership presentation delivery videos and newsletters
- Manage event projects including production materials catering travel facilitator scheduling and coordination of local resources for onsite events
- Ensure communications align with company mission and values strategy and brand and proofread for accuracy
- Maintain detailed record of information in fast-paced environment and exercise discretion and professionalism in operations and communications across the business
What you need
Required
- High School Diploma or GED/equivalent
- At least 5 years of work experience as an administrative assistant office manager or position of similar function supporting executives
- Proficiency with Microsoft Office (Outlook Teams Word PowerPoint)
Preferred
- Associates Degree in Business Administration or other relevant field
- 5 or more years of experience supporting one or more executive directly
- Experience with calendar management including logistical coordination for both domestic and international travel
- Experience with proofreading or editing written communications
Employment Type
Full-Time
Key Skills
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