Financial Systems Officer
Financial Systems Officer
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Job Description
THE POSITION
Within the VCM Transversal Team (TSV) the Financial Systems Officer will report to the Financial Systems and Project Analyst to provide VC financial systems support contribute to deliver on the VCM Groups projects portfolio and assist with other transversal activities.
Main Responsibilities
Voluntary Contributions Accounting Transactions:
Manage the VC accounting lifecycle including fund adjustments in SAP evaluating and executing requests such as budget modifications VC closing expenditure allocations or adjustments and other general accounting entries and corrections.
Perform the year-end and year-start financial activities by executing the VC closing calendar reconciliations and conducting controls on carry-forward values.
Maintain documentation of VC Accounting operations processes and controls and maintain records of fund adjustments for management reporting and audit purposes.
Conduct periodic checks of VC cost recovery charges (VC administration charge PPC) to ensure alignment with the OECD VC Cost Recovery Policy.
Oversee the VC suspense accounts for advance payments and refunds
Financial System support:
Deliver timely and accurate first-level support to users of VC management systems including the SAP Grants Management module eVC platforms and BO reporting tools. Responsibilities include managing user access maintaining Knowledge Centres and homepages testing systems following new releases and coordinating with the Systems team to resolve more complex issues.
Maintain data integrity in VCM Dashboards by integrating new data batches identifying and flagging discrepancies and driving continuous improvements to data accuracy and reliability.
Support OECD registrations and filings within Donor portals and the electronic signature process.
VC Project Portfolio coordination:
Ensure coordination and delivery of the Groups project portfolio including AI and digital initiatives coordinating with relevant teams to collect and align yearly strategic objectives needs and draft business cases.
Establish a project management structure including setting up regular communications and meetings collecting key information through meeting notes and ensuring effective follow-up on action items.
Assist in drafting presentations institutional communications/emails documenting financial process and producing mock-up materials.
Other Transversal Activities:
Assist the Head of the VC Management Group on other transversal activities including analysis presentations drafting documents and trainings.
During peak periods provide support to the RAA team in conducting VC agreement reviews and performing the related administration of VCs.
Assist the RCC team with the compliance review of VC financial reports and related workstreams as needed.
Act as a back-up in the follow up of late VC payments (monitoring of VC ageing balance follow up with Directorates ad-hoc reports on VCs due in liaison with the Accounting and Financial Support (AFS) Division).
Contribute to the elaboration and update of corporate VC templates (costing tables budget templates etc.).
Qualifications :
Ideal Candidate profile
Academic Background
University degree in accounting financial management audit business administration law or other related fields.
A professional certification in finance/accounting domain (e.g. chartered accountant or equivalent) or an MBA would be an advantage.
Professional Background
Minimum of 2-4 years practical experience in the areas of accounting financial systems management audit or equivalent.
Analytical and technical accounting skills plus knowledge of the Organisations financial and administrative systems (SAP ORACLE GM BO) and procedures.
Experience in project management presentation drafting process automation and optimisation AI and data visualisation would be an advantage.
Proven experience advising clients and key stakeholders at all levels.
Demonstrated flexibility and agility in supporting team priorities including the ability to take on tasks as needed to contribute to overall team success.
Solution-oriented mindset to solve problems and cope with conflicting requests and strict deadlines.
Experience demonstrating the ability to work with minimal supervision while referring problems to his or her supervisor.
Experience working in a multicultural environment would be an advantage.
Tools
Very good command of Microsoft Office applications particularly Excel PowerPoint and Analysis.
Knowledge of the Organisations financial and administrative systems particularly SAP FI GM FM Business Objects and Power BI. Knowledge of other ERP solutions would be an advantage.
Excellent working experience with IT technologies and proven ability to rapidly master new digital technologies as they emerge.
Languages
Fluency in one of the two OECD official languages (English and French) and knowledge of the other with commitment to reach a good working level.
Core Competencies
OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
To learn more refer to OECD Core Competencies.
Additional Information :
Closing Date
This vacancy should be filled as soon as possible and applications should reach us no later thanmidnight 14 September 2025 (Paris time).
Contract Duration
Two-year fixed term appointment with the possibility of renewal up to a maximum of 3 years.
Monthly base salary starting from 5185 EUR plus allowances based on eligibility exempt of French income tax.
The appointment may be made at a lower grade based on the qualifications and professional experience of selected applicant.
Click here to learn more about what we offer and why the OECD is a great place to work.
Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.
The OECD promotes an optimal use of resources to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
