Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Come join The Crucible as our Office Manager for the opportunity to use your expertise in administration bookkeeping customer service and human resources in service to a fantastic arts education nonprofit located in West Oakland!
The Office Manager is the lead for ordering materials equipment and supplies managing service and maintenance contracts and overseeing the offices day-to-day operations. Reporting to the Executive Director this role supports the Executive Director and the Director of Studio Operations and Facilities to create and manage effective office systems and processes and facilitates hiring and recruitment while administering The Crucibles HR onboarding program for new hires. This position is crucial for ensuring smooth operations supporting educational and public programs and maintaining a well-organized and efficient office environment.
In this role the Office Manager is responsible for office operations including developing implementing and maintaining office-wide administrative procedures pertaining to supply inventory central files office equipment and mail/package distribution human resources including talent recruitment employee onboarding and training purchasing and inventory management and financial support including making entries in QuickBooks and handling petty cash.
This is a great role for someone who is highly organized and adept at wearing multiple hats enjoys working with people and also enjoys the precision of managing and entering data accurately.
Knowledge Skills and Abilities
- Minimum of three (3) years of work experience combined into one or more of the following roles: an office manager HR generalist administrative support specialist full-charge bookkeeper or purchasing coordinator.
- Intermediate to advanced proficiency with QuickBooks or similar accounting software.
- Intermediate to advanced proficiency with Google Workspace Suite (e.g. Gmail Doc Sheets Slides Drive) MS-Office (e.g. Excel) Adobe Acrobat/Sign and DocuSign. Willing and able to learn new software.
- Intermediate proficiency with SalesForce or similar CRM software.
- Demonstrated excellence in verbal and written communication.
- Exceptional interpersonal skills with a focus on delivering excellent customer service.
- Ability to work with a high degree of accuracy and attention to detail.
- Ability to prioritize workload efficiently and manage multiple projects.
- Ability to work independently and collaboratively take initiative and be proactive around problem-solving.
- Flexibility in communication styles and modes.
- Familiar with Oakland and engaged in the Oakland community.
- Approaches work with an equity and inclusion lens.
- Strong organizational skills; comfort with digital tools and research.
- Self-motivation and adaptability.
- Valid California Drivers License with an insurable driving record.
- Ability to complete California DOJ LiveScan for youth-serving organizations
Preferred Qualifications
- E-Commerce experience.
- Experience as a receptionist in an office setting.
- Work experience in a non-profit educational and or industrial arts organization.
- Current First Aid/CPR certification.
Personal Attributes/Values
- People-orientation- able to interact effectively politely and productively with all types of people from all types of backgrounds and experience and in all types of situations.
- Deeply committed to social justice and education.
- Professional maturity to manage composure during stressful interactions.
- Energetic diplomatic adaptable and with a good sense of humor.
- Passionate about The Crucibles mission vision and goals and possess an understanding of how this position contributes to the organizations success.
Physical Requirements
This position is primarily located in an office and warehouse environment. Able to perform the following duties with or without accommodation:
- Stand sit kneel walk bend and perform repetitive motions for the duration of an eight (8) hour shift.
- Able to operate standard office equipment including computers keyboard phones POS machines and printers.
- Traverse safely throughout the entirety of the facility including climbing stairs.
- Safely lift move and transport items weighing up to 20 lbs.
- Communicate in a clear speaking voice in person over the phone and during video conferences.
- Complete COVID-19 primary vaccination series and most recent vaccination booster available.
Benefits and Compensation
This is a full-time exempt position based in Oakland CA. Our work environment is casual upbeat professional and fun. This position is scheduled Monday through Fridays 8:30 am 5:00 pm with occasional evenings and weekends with advanced notice. The non-negotiable pay rate for this position is $2814.23 per bi-weekly pay period ($73170 annualized). Full-time employees are eligible to participate on our benefits plans the first of the month following 30 days of service. Benefits include:
- Medical dental and vision coverage at 50% for employees
- Generous leaves of absence! Accrue up to 10 days of paid vacation in your first year AND separate paid sick leave based upon your hours of service. The Crucible currently celebrates 11 paid holidays!
How to Join The Crucible
Apply for this position by submitting your cover letter and resume on The Crucible Careers Page here. Your cover letter should include why you would be a good fit what youd bring to The Crucible and what appeals to you about this position. Due to the size of our team and the physical nature of our work we are unable to respond to phone calls.
Note: The Crucible does not have the resources to sponsor visas nor any open positions eligible for the H-1B program.
The Crucible fully and actively supports equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. Our commitment applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Required Experience:
IC
Employment Type
Full-Time
