Program Coordinator (HEALTH PROFESSIONAL IV) - CMHHIP - Pueblo
Program Coordinator (HEALTH PROFESSIONAL IV) - CMHHIP - Pueblo
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Job Description
Department Information
- As a cornerstone of the Pueblo community for over a century Colorado Mental Health Hospital in Pueblo (CMHHIP) is a leading employer provider of quality mental health services and a community partner.Colorado Mental Health Hospital in Pueblo (CMHHIP)
CMHHIP is a 24 hour behavioral health acute care facility that is intended to provide a safe secure and therapeutic setting for patients with both psychiatric and medical issues. The services provided include evaluation and treatment for patients who are severely mentally ill and the goal of this facility is to return patients to their optimal level of functioning and assist them in returning to the community as appropriate.Opt in below to receive text message updates on CDHS recruiting events! Description of Job
About this Position:
Under the direction of the Director of Operation the Program Coordinator collaborates with all departments to support the delivery of patient care. The Program Coordinator oversees the program functions over the Adolescent Behavioral Treatment Unit. They provide guidance through coordination with the multidisciplinary healthcare team to facilitate compliance with regulatory agencies standards of care and hospital policy and procedures regarding delivery of patient care. Responds and plans for program services based on the community mental health system needs and demands. Responds to and assists with requests regarding data for these programs. Coordinates with the Department of Public Safety and Division of Facility Management for the safety and security of units patients and staff.
Program Administration and Unit Coordination:
- Project lead over operational and administrative functions for assigned unit(s).
- Collaboration with a multi-disciplinary team of the assigned units.
- Monitors timelines to ensure Administrative Assistants are completing and filing legal paperwork.
- Ensures that all certifications are tracked and the proper legal work is completed prior to expiration dates.
- Attends management meetings on assigned units to ensure that operations are meeting the needs of the units patient population.
- In Collaboration with Senior Program Coordinator this position assists in ensuring that monthly linen audits are complete during monthly unit search.
- Approves incoming patient property that is allowed on the unit.
- Collaborates with nursing to gather information ensure follow-up and develop preventive measures related to operations in regards to critical incidents for all assigned units.
- Ensures that patient photographs are updated if appearance changes or periodically as indicated by policy.
- Coordinates operational movement needs for units and discharges.
- Attends Executive Committee (EC) for change requests to the Police Escort List for assigned units.
- Maintains the approved Police Escort List for the Hawkins Building.
- Collaboration with the clinical team when patients are allowed access to cellphones computers technology and internet.
- Position will review the requirements of the patient technology agreement with the patient.
- Program Coordinator and unit staff will be responsible for monitoring the use of cell phones/computers to ensure that the patient is following the signed Patient Technology Agreement.
- Once a cellphone/computer is obtained the internet must remain blocked and verified by the Program Coordinator to prevent unauthorized use of the internet without supervision.
- Secures cellphone/computer if the patient violates the terms of the agreement or if another violation of policy occurs.
Safety and Security/Regulatory Compliance:
- In collaboration with the other departments provides on-going assessment of patient safety patient security needs and adherence to safety/security fire code policies and procedures.
- Provides training of staff regarding risk management issues policies and procedures.
- Reviews CMHHIP policy/procedures and provides recommendations to revise/update current policies to meet daily operations safety and security.
- Conducts weekly environment of care rounds of all assigned units inspecting patient rooms and patients living areas to ensure compliance.
- Inspects patient furniture for damage and reports all damaged or broken furniture to Hospital Operations to ensure the item is taken out of service.
- This position in collaboration with the unit team implements quality changes documented as necessary by the Quality Management Department during tracers designed to maintain regulatory compliance.
- Facilitates monthly Instant Action Plan and educates corrects improves processes to ensure unit meets regulatory requirements.
- Regularly conducts rounds on all assigned units and works in collaboration with Lead Nurse to correct all deficiencies noted during EOC rounds.
Fiscal Duties:
- Reviews requests and sends them to the Senior Program Coordinator for 1st level approval of all unit purchases; reviews items requested and submits approval through the CMHIP Item Approval Form; submits purchase request to Program Senior Coordinator to forward for final approval.
- Involved in tracking purchases and spending for CMS/PBS incentives while ensuring that units are staying with in budget and not overspending.
- Assists in ordering and shopping for patient holiday orders to include special functions such as Thanksgiving and Christmas meals and gifts for patients.
- Monitors that the PCARD process is followed after completing PCARD training.
- Reviews items requested and submits approval through the CMHHIP Item Approval Form; Work leader over the Administrative Assistance who is responsible for unit purchasing.
- Establishes identifiedback-ups are in place for emergent purchasing during leave periods.
- Attends Plan of Care meetings for patients that are assigned ankle monitors to ensure communication and understanding of patient privileges.
- Attends specialized Ankle Monitor/GPS training to include training in use of BI Total Access system.
- Monitors tracks and responds to alerts for all patients on assigned unit who require ankle/GPS monitoring.
- Clears all alerts during normal business hours within 24 hours. On weekends after hours or holidays clears alerts the next business day.
- When on scheduled or unscheduled leave assures that all GPS alerts for the unit are turned over to designated coverage.
- Responds to all alerts by verifying whereabouts of patient and then documents accordingly when clearing alert.
- Checks ankle strap for each patient at least monthly documents inspection on tracking log and provides log to Program Support Director for initials on a monthly basis.
- Makes all necessary notifications when new strap is needed and participates in replacing the device.
- Maintains expertise in strap removal and ankle monitor placement. Ensures an extra strap is available for immediate need.
- Work leader/project leader over designated Administrative Assistant IIIs Health Professional IIs or other disciplines of the assigned department.
- This position is responsible for direction and assistance to staff assigned to assigned units while working in conjunction with the Senior Program Coordinator.
- This position is responsible for working with the Senior Program Coordinator to ensure all operational services provided on the assigned unit are delivered correctly.
- The position is responsible to ensure all assignments and duties are completed and in compliance with CMHHIP policies and procedures while working in conjunction with the Senior Program Coordinator.
- Staff are notified promptly of changes to processes policies and procedures through communication methods to include Cornerstone meetings email and individual contact.
- Individual coaching sessions are conducted regularly with assigned staff.
- Any other duties that may arise that may need to be completed that are not covered in the above duty statements
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications
Seven (7) years of relevant experience in an occupation related to the work assigned to the position
OR
Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years.
Conditions of Employment:
- CDHS employees (all Direct contact with vulnerable persons):
CBI name check and fingerprint check ICON Colorado court database Medicare fraud database Reference Checks Professional License verification (licensure requirements) Drug Screen PREA (Division of Youth Services) Trails check (direct contact with children) CAPS (direct contact with adults Mental Health Institutes Regional Centers Veterans Community Living Centers) - TB testing and other vaccinations as required by the State of Colorado.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position (3) provide the employee number from the applicants prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.
- CDHS employees (all Direct contact with vulnerable persons):
Supplemental Information
For additional recruiting questions please contact @
About Us:
If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of addition to a great location and rewarding and meaningful work we offer:
Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans
Employer supplementedHealth Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
Excellent work-life programs such as flexible schedules training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information go to Values:
We believe in a people-first approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.
Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.
We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.
Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.
We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.
Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAA Coordinator Nancy Schmelzer at or call 1-.
THE CAMPUS OF THE COLORADO MENTAL HEALTH INSTITUTE AT PUEBLO IS TOBACCO FREE
Required Experience:
IC
Employment Type
Full-Time
