PEAK - Administrative/Financial Coordinator

Education:

Required:Bachelors degree in Accounting Finance Business Management or related field..

Equivalency/Substitution:Will accept 48 months of related experience in lieu of the Bachelors degree.

Experience:

Required: None.

Required Knowledge Skills Abilities:

• Working knowledge of office procedure

• Working knowledge of accounting processes

• Knowledge of Microsoft Office Suite (Outlook Excel and Word)

• Excellent interpersonal skills

• Ability to work as a team member

• Ability to complete tasks in an efficient and timely manner

• Ability to multitask and self-motivated

• Ability to communicate verbally and in writing

• Advanced computer skills with wide knowledge of business software

• Detail oriented for accuracy of data and information

• Highly organized and able to handle multiple projects and deadlines
  
  Working Conditions:

Physical:
Sit for prolonged effectively and listen. Ability to engage in repetitive motion.

Environmental:
Standard office environment.

Equal Employment Opportunity Statement

The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Why You Belong at the University of Oklahoma

The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

This position at the Department of Geography & Environmental Sustainability is being filled through OUs PEAK Temporary Staffing Services.

Duties:

Provides administrative and financial assistance to a department or college by performing accounting financial analysis payroll project coordination personnel and administrative coordination and event planning.

• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses payroll budget revisions and transfers.
• Creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Makes cash deposits into special accounts.
• Maintains budget and grant administration Pcard management and OU Foundation funds.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• Acts as the payroll coordinator for the department or provides oversight.
• Collects time sheets enters into PeopleSoft tracks leave completes ETRs and special pays.
• Submits all paper PAF EPAF EDR travel and up pay checks as needed.
• Coordinates and carries out projects or assignments requiring initiative independent action and specialized knowledge or expertise.
• May include producing in-house publications performing public relations functions and monitoring staff to ensure guidelines and procedures are followed.
• Handles personnel issues.
• Completes new employee paperwork and ensures accuracy.
• Contacts various offices to request information as needed.
• Opens and monitors positions in PeopleSoftupdates time supervisor assigns required trainings and runs reports as needed.
• May conduct some training of office personnel.
• Secures computer access.
• Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies making travel arrangements reimbursements keeping a calendar setting up meetings and appointments and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
• Coordinates special events to include but not limited to ordering catering mailing invitations setting up PA system assisting speakers and reserving rooms.
• May supervise staff employees.
• Assists with hiring training evaluating and delegating tasks to employees.
• Ensures work is completed in a timely manner.
• Oversees records maintenance (inventory personnel office files etc)
• Provides Faculty support with purchases travel and faculty liaison policies and procedures faculty awards funding requests reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.