Project Administrator - Grand Junction

CDOT for All

CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socio-economic status or any other identity has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

#LI-POST

Your duties and responsibilitieswill include but are not limited to the following:

• Project Management:
  • Assist in the creation delivery and closeout of all regional projects.
  • Analyze and monitor project budgets to ensure costs are accurately applied and coded.
  • Identifies and resolves costs that are incorrectly coded.
  • Ensure that project activities are adhering to FHWA authorization and/or end dates CDOT policies and project management best practices.
  • Research financial discrepancies in projects and takes action to resolve.
  • Work with regional staff when encumbered funds need to be established and/or liquidated.
  • Assists with developing regional guidelines for project-related costing and program implementation.
• Contracting/Purchasing/SAP Support:
  • Provides support for project-related contracting and the procurement of goods and services.
  • Identifies problems with task order submissions and directs project staff to correct discrepancies.
  • Ensures contract requests are consistent with the project details.
  • Coordinates with Engineering Contracts or Procurement unit on contracting or PO questions.
  • Offers technical guidance to regional staff on the proper usage of specific SAP transactions related to procurement and financial policies.
• Program Delivery PMWeb & Project Management Support:
  • Review and monitor proposed delivery schedules and timelines providing recommendations for successful program delivery
  • Identify hurdles and support solutions for project delivery
  • Effectively communicate document and follow up with project delivery and regional Business Office staff to ensure financial transactions are carried out timely and effectively to support program delivery
  • Provides broad project management support aiding in the successful delivery of regional programs and projects.
• Accounts Payable:
  • Executes accurate entry and timely approval of diverse individual financial transactions within both the SAP ERP system and OnBase.
  • Processes a wide range of payments including consultant invoices project payments local agency invoices journal vouchers and other varied invoices.
  • A regional contact for addressing questions and resolving issues involving local agency invoices CDOT projects invoices and engineering consultants payments.
• SAP Support/ Miscellaneous:
  • Backs up certain duties of other positions when necessary.
  • Provides audit information when requested.
  • Maintains accurate and up-to-date files for this position.
  • Supports year-end financial close out activities.

• Your schedule will primarily be 8:00 am 5:00 pm work hours Monday-Friday with the opportunity for a flexible schedule

• Opportunity to work from home after training is completed

• Travel required during work hours throughout region for trainings selections and debrief meetings.

• Occasional overnight travel 1-3 times a year throughout Colorado

• Required to operate CDOT vehicles

• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

College Transcripts:If you are using education to qualify a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school completed credit hours and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

• Must pass a pre-employment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.

• A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications

Theexceptional applicantwillpossess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section.

• Years of State service experience related to the duties of this position.

• Understanding industry standard project and program management

• Comprehensive knowledge and experience with the Colorado State fiscal rules;

• Knowledge of CDOT AP processing;
• Highest work/personal ethics and integrity;
• Experience with Federal Code of Regulations Federal Highway Administration (FHWA) guidelines and the Stewardship Agreement with FHWA Colorado Revised Statutes the Utility Accommodation Code Office of the State Controller (OSC) Guidelines CDOT Policies and Procedural Directives utilities and railroad contracts;
• Working knowledge of CDOTs SAP/Supplier Relationship Management (SRM)software;
• Superior customers service skills;
• Leadership skills and experience;
• Strong written and verbal communication skills;
• Excellent facilitation and presentation skills;
• Excellent reasoning investigative analytical problem solving and decision making skills;
• Strong attention to technical detail and accuracy;
• Ability to partner with professionals staff consultants and other governmental staff with sensitivity to their needs and priorities;
• Strong ability to take initiative to find and solve incorrect items;
• Effective interpersonal and relationship building skills;
• Proven ability to manage multiple assignments priorities and projects in a demanding environment;
• Being open to change and new information; adapting behavior and work methods in response to changing conditions or unexpected obstacles;
• Excellent time project management and organizational skills;
• Working effectively in both independent and team situations;
• Skilled and experienced in developing and providing training to diverse audiences.
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Passion for safety;
• Fluency in Microsoft Office Suite which is used to create documents Google Suite OnBase SAP and the ability to quickly learn new software.

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

5. If you are using education to qualify a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school or your NACES accreditation. Please submit this as an attachment to your online application.

6. If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

Notifications:

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

1. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

Transfer Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer non-disciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer non-disciplinary demotion or reinstatement applicant.

Employment Screening

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at under Rules.

ADAAAAccommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.

EC (SAP #/PCR #62503)