Events & Engagement Specialist
Events & Engagement Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Overview and Responsibilities
The Events & Engagement Specialist plans facilitates recommends collaborates and coordinates College recruitment legislative and promotional events. This position partners with cross-functional teams to develop content and messaging for key events and focuses on continuous improvement to deliver exceptional in-person and virtual event experiences for prospective students community members elected officials and guests.
Responsibilities:
- Strategically plan and execute the Colleges highest priority (portfolio events) public-facing recruitment Workforce Solutions promotional informative/educational and legislative events. Components may include virtual and in-person event coordination.
- Serve as an event management consultant for all CVTC departments to ensure consistent coordination and execution of other CVTC events as appropriate.
- Support on-site and off-site CVTC events conferences and meetings with special emphasis on events that build CVTC brand awareness drive recruitment enhance image and increase revenue
- Work cross-functionally to align stakeholders and execute event strategies using established and approved processes and managing deadlines.
- Build and maintain a rolling 12-month events calendar aligned to campaigns key programs and College objectives.
- Develop and execute comprehensive event project plans with timelines logistics marketing registration etc. and engage in regular checkpoints to ensure plan is on track.
- Create event reports (scorecards) and conduct post-event review and analysis to evaluate ROI engagement and goal attainment and make recommendations for future event improvements.
- Assist with the creation of overall event budget and ensure individual events do not exceed allocated budget.
- Facilitate all operations production staging and on-site execution of portfolio events.
- Work with Marketing and stakeholder departments to coordinate participation and staffing for external events that are sponsored by CVTC.
- Establish nurture and maintain strong relationships with third-party vendors (i.e. caterers technology services etc.) that are utilized for events.
- Maintain internal and external in-person and virtual relationships to execute events.
- Design and implement sustainable event processes for repeatability and scalability of event activities based on industry best practices.
- Deliver new ideas and creative approaches to constantly improve event and customer experiences.
Required Knowledge Skills and Abilities:
- Familiarity utilizing virtual event production platforms and tools.
- Demonstrated ability to plan and execute in-person events from pre-planning to on-site execution.
- Demonstrated ability to work with customer relationship email and content management systems.
- Demonstrated ability for accuracy and thoroughness an eye for detail and an appreciation of nuance with outstanding communication skills.
- Demonstrated ability to effectively troubleshoot and resolve last minute needs in fast-paced high-visibility situations.
- Ability to set up manage and troubleshoot video conference room technologies and coordinate day-to-day AV operations and set up with internal and external stakeholders.
- Ability to troubleshoot and think quickly to alleviate roadblocks during live events.
- Ability to model integrity through self-awareness personal accountability ethical behavior quality standards and sustainable practices.
- Ability to think critically by applying problem solving practices acquiring relevant information using technology and other resources appropriately and evaluating alternatives.
- Ability to communicate effectively by speaking and writing clearly concisely and professionally; practicing active listening; reading critically and adapting communication for audience.
- Ability to recognize personal biases adapt to different cultural situations and demonstrate a commitment to respectful interactions with persons of various ethnic cultural socio-economic or educational backgrounds.
- Intermediate knowledge of and skills with technology including software programs for communication data collection and decision making including but not limited to Microsoft Office Outlook Word and Excel.
Qualifications
- Bachelors degree in marketing communications or related field with a minimum of two years of professional experience focused on event and project management; or associates degree in marketing communications or related field with a minimum of six years of professional experience focused on event and project management.
In evaluating candidates for this position the College may consider a combination of education training and experience which provides the necessary knowledge skills and abilities to perform duties of position.
The College is seeking to attract diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world identify challenges and to discover design and deliver solutions. We value the ability to serve students from a broad range of cultural heritages socioeconomic backgrounds genders abilities and orientations. Therefore we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty staff administration students and community partners who are also committed to closing equity gaps.
Benefits Summary
2025 annual benefits include:
- 3 4 weeks of paid vacation time based on years of service
- 11 paid holidays
- Paid winter break - varies each year based on academic calendar and at a minimum includes days between Christmas and New Years holidays (some exceptions may apply for essential workers)
- Paid summer break - the week of July 4th.
- 4 paid personal days
- 3 weeks (15 days) paid sick time annually for absences due to illness injury or doctor and dentist appointments of the employee dependent children spouse or parents of the employee or spouse; cumulative to 135 days (1080 hours)
- Paid bereavement time
- Paid volunteer time
- Tuition reimbursement up to $2500 annually (eligibility requirements apply)
- Health insurance for employee spouse and dependents with attached Health Savings Account (HSA); CVTC contributes $3400 annually for a family plan or $1700 annually for a single plan to your HSA
- Wellness incentive of up to $600 for employees enrolled in CVTCs health insurance
- $2500 cash-payment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source
- Dental insurance for employee spouse and dependents
- Vision insurance for employee spouse and dependents
- Life and long-term disability insurance premiums paid by CVTC
- Wisconsin Retirement System (WRS) CVTC matches 6.95% vested at 5 years of credible service
- 403(b) tax deferred annuity program
- 457(b) deferred compensation plan
- Section 125 flexible spending accounts
- EmployeeAssistance Program (EAP)
- Professional development
- Certified Gold Level Family Friendly Workplace (FFW)
- Access to expansive collection of college and public library resources for personal and professional use
- Free or low-cost services offered by CVTC program students such as computer repair automotive repair Shear Inspiration Salon and Spa aesthetician services and 620 West restaurant and culinary pop ups
Benefits begin on the first date of employment (i.e. there is no waiting period).
CVTC does not discriminate on the basis of race color national origin sex disability or age in its programs and activities. The following person has been designated to handle inquiries regarding the colleges non-discrimination policies: Vice President of Talent & Culture 620 W. Clairemont Avenue Eau Claire WI 54701 WI Relay: 711
Required Experience:
Unclear Seniority
Employment Type
Full-Time
