EXECUTIVE SUMMARY

The Middle School Activities Coordinator is responsible for the leadership development and administration of all extracurricular and co-curricular programs and student activities within the middle school. This position supports the schools mission to provide students with opportunities that foster engagement leadership teamwork and positive character development. The coordinator works closely with staff students families and community partners to ensure high-quality inclusive programs that support student growth and school culture.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates and oversees all middle school extracurricular and co-curricular activities including athletics clubs and other student-led initiatives.
• Recommends new programs or improvements to existing ones based on student interest staff availability and school goals.
• Recruits supports and collaborates with coaches sponsors and advisors to ensure high-quality programming and supervision of student activities.
• Schedules practices games performances and activity events in coordination with building administration and district-wide calendars.
• Manages and monitors activity budgets and fundraisers in collaboration with the district finance office ensuring compliance with accounting and audit procedures.
• Ensures proper use maintenance and inventory of facilities and activity equipment. Coordinates facility use with external groups if applicable.
• Promotes student participation and inclusivity in all activity programs and helps ensure compliance with district and school policies.
• Collaborates with staff to support student eligibility behavior expectations and engagement across activities.
• Communicates regularly with students parents/guardians and community partners to promote events and address questions or concerns.
• Supports a positive and safe environment during activities and events including supervision outside regular school hours.
• Maintains accurate records related to student participation injuries event outcomes and other relevant activity data.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty effectively. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Bachelors degree required; Masters degree in education athletic administration or related field preferred.

• Previous experience working with middle or secondary school students in an educational or extracurricular setting required.
• Experience coordinating student programs or supervising staff is preferred.

Competencies:

• Promotes a positive inclusive and safe school culture through extracurricular activities.
• Supports student development and engagement aligned with the schools mission and goals.
• Demonstrates integrity professionalism and a commitment to student well-being.
• Collaborates with staff families and the broader community to enhance student opportunities.
• Manages programs resources and communication effectively and efficiently.

SKILLS & ABILITIES

Financial Management:

• Understands budgeting and fundraising procedures related to school activities.
• Maintains accurate records of expenditures fundraising and supply inventories.

Organizational and Planning Skills:

• Effectively schedules events and activities avoiding conflicts and maximizing participation.
• Maintains timelines calendars and documentation needed for program oversight.

Technology Proficiency:

• Utilizes software systems for communication scheduling recordkeeping and promotion.
• Comfortable presenting information and managing online tools used by students staff and families.

Communication Skills:

• Strong written and verbal communication skills.
• Capable of addressing student staff and parent concerns with professionalism and clarity.
• Comfortable presenting to small and large groups as needed.

Decision-Making:

• Capable of making timely student-focused decisions during high-pressure situations.
• Prioritizes completing demands effectively and appropriately.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

This position requires physical movement during school events and occasional lifting of items up to 50 pounds. Must be able to bend twist and assist with setup and takedown of event materials. The work environment may be noisy indoors or outdoors and occasionally involve evening or weekend hours.

OTHER DUTIES AS ASSIGNED

Performs additional duties as assigned by the building principal or district leadership to support school and district goals.

Required Experience:

IC