[Immediate] Bilingual (Spanish) Office Manager, School-based
[Immediate] Bilingual (Spanish) Office Manager, School-based
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1 Vacancy
Job Description
About KIPP Chicago
At KIPP Chicago we are guided by a simple yet powerful mission: Together with families and communities we create joyful academically excellent schools that prepare students with the skills and confidence to pursue the paths they choosecollege career and beyondso they can lead fulfilling lives and build a more just world. Our campuses are located in the Austin Englewood North Lawndale and West Humboldt Park neighborhoods. KIPP Chicago also advises over 2000 KIPP alumni currently in high school or college through our KIPP Forward program. For more data and information about our successes and vision for the future visit
About KIPP Public Schools
KIPP Chicago partners with the KIPP Foundation a nonprofit organization that supports schools across the country. KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves their communities and us all. We are currently a network of 278 schools nearly 15000 educators and 175000 students and alumni. When you teach at KIPP youre part of a national network that partners with families and communities to create nurturing rigorous and joyful schools in pursuit of a more just world.
Job Description
KIPP Chicago seeks an experienced individual for the position of Office Manager. The OM is the face of the school and delivers first-class customer service to all constituents in the building including students parents staff and guests. The Bilingual OM also holds a unique role as a key Spanish language communication lead for the schools operations team with our Spanish-speaking families. The OMs primary responsibilities are to operate a welcoming and efficient main office to coordinate student enrollment and attendance and to provide daily support to teachers and the schools leadership team. The OM will report to the schools Director of Operations.
RESPONSIBILITIES
Communicate effectively in Spanish and English with students and families
Translate weekly newsletters and family communication in accurate written Spanish
Create a neat welcoming and organized office environment
Welcome parents and visitors maintain visitor logs and respond to visitor & parent requests
Ensure all visitors are accounted for in the building
Answer phones redirect inquiries as appropriate and relay messages to staff in a timely manner
Oversee student attendance: process late arrivals communicate with teachers and school leadership re: student absences call families of absent students ensure attendance is accurately logged in PowerSchool and IMPACT student information systems each day and process early dismissals
Coordinate new student enrollment: process incoming applications send acceptance/waitlist letters manage waitlist and assist parents with online enrollment
Maintain teacher work room and ensure that copiers/printers are in working order
Maintain school supply closet and assist with inventory control
Process and fulfill staff supply requests
Receive distribute and prepare incoming/outgoing mail and shipments
Assist with coordination of school events
Assist with production and distribution of memos & newsletters
Maintain complete sets of all parent and staff forms
Order and distribute school uniforms and assist with inventory control
Coordinate student health services: monitor student health and safety for any unusual/troubling trends coordinate with site nurse to ensure that students receive appropriate care
Qualifications :
QUALIFICATIONS
Oral and written fluency in Spanish as well as English
A minimum of two years school administrative experience
Ability to work 50 hours/week in person 7 AM - 5PM at school location.
Experience with IMPACT SIM preferred
Excellent oral and written communication skills
Excellent organizational skills and detail orientation
Strong typing and technology skills specifically with Microsoft Office and Google Drive
Evidence of strong interpersonal skills
Evidence of personal initiative and follow through
Demonstrated passion for and commitment to the KIPP mission
At least two years of college BA preferred
Ability to lift 30 lbs. unassisted
Cleared CPS background check
Additional Information :
COMPENSATION AND BENEFITS
KIPP Chicago Schools offers a competitive compensation and benefits package:
Hourly rate is based on experience related to role and responsibilities; overtime rate applies to 10 hours worked over 40 hours each week.
Contributions to 403b retirement plan
Competitive rates for medical insurance and short-term disability insurance. Dental insurance vision insurance life insurance and long-term disability insurance are offered at no cost.
Competitive Retirement Savings Benefits
For more detail about our Salaries and Benefits at KIPP Chicago visit our website: OF NON-DISCRIMINATION
KIPP Chicago Public Schools is committed to a policy of equal treatment for all individuals applying for employment. KIPP Chicago does not discriminate on the basis of race color gender sexual orientation national or ethnic background. All your information will be kept confidential according to EEO guidelines.
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
Company Industry
Key Skills
- Administrative Skills
- Time Management
- Diplomatic Skills
- Listening Skill
- Languages Fluency
- Organizational Skill
- Pressure Management
- Discipline Skills
- Communication
- Relationship Management
- Client Services
- Flexibility
- IT Skill
- Orderly Condition
- Secretarial Skill
