Experiential Programs Coordinator
Experiential Programs Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Experiential Programs Coordinator provides essential operational and logistical support to the Director of Experiential Programs helping to implement student-centered high-impact learning experiences at the Whitman School of Management. This role supports the execution of experiential initiatives by coordinating event logistics managing communications processing administrative tasks and ensuring a high level of service to students and partners. The coordinator works both collaboratively and independently using sound judgment attention to detail and initiative to carry out responsibilities effectively. Success in this role requires a strong commitment to student engagement the ability to manage multiple projects simultaneously and the follow-through to ensure that programs are delivered smoothly and professionally. This position is part of a bargaining unit and is represented by the union SEIU Local 200United.
Responsibilities
Program Coordination: Coordinate logistics for events trips competitions and workshops including space reservations materials catering and AV needs. Manage timelines and program calendars to ensure smooth execution and clear timely communication with stakeholders. Support program planning by preparing agendas managing checklists and tracking action items. Coordinate involvement of students faculty alumni and industry partners to ensure meaningful engagement in programs. Work with the Director to assess and refine program models contributing feedback based on execution. Assist with data collection reporting and storytelling efforts to showcase program impact. Operations and Administrative: Submit disbursement requests travel authorizations purchasing card transactions and expense reports. Coordinate travel logistics for programs including group bookings itineraries and reimbursement. Maintain and regularly update the Experiential Programs website with current opportunities and resources. Organize files documents and records related to program operations. Support budget tracking and reporting in collaboration with the director. Student Communication and Engagement: Communicate with students to promote programs answer questions track participation assess their experience and distribute monetary awards as necessary. Promote programs through multiple communication channels to drive student engagement. Facilitate student participation in programs ensuring equitable access and promoting hands-on involvement. Assist in creating processes for student reflection self-evaluation peer evaluation and/or supervisor evaluation. Oversee student employees including approving timecards and providing guidance as needed. Additional Duties: Participate in school events to represent experiential programs and student opportunities. Support school-wide experiential learning events or cross-unit collaborations as needed.
Required Experience:
IC
Employment Type
Full Time
