Workplace & People Operations Coordinator (Part-time)

The Role

is looking for a part-time dynamic and detail-oriented Workplace & People Operations Coordinator to join our San Francisco team. This role touches nearly every aspect of our in-office experience from creating a warm welcome at the front desk to coordinating office events that bring our teams together to supporting new hire onboarding to maintaining smooth facilities operations.

Youll be the go-to person for all things related to our San Francisco workspace while also supporting key People Operations functions that shape our employee experience across the organization. The ideal candidate is someone who loves creating seamless experiences building community and juggling a wide variety of responsibilities.

This is a part-time in-office role (Monday Tuesday and Thursday) in our San Francisco office.

Key Responsibilities

Facilities & Vendor Management

• Manage vendor relationships for our San Francisco office including track and manage service agreements and invoicing and payments for vendors
• Order and manage food/snacks and ensure kitchens and common areas are well-stocked and tidy
• Oversee office maintenance and respond to day-to-day facilities issues
• Coordinate new hire laptop shipments badge creation and access provisioning
• Manage visitor check-in process and coordinate with building security as needed
• Facilitate deliveries manage physical mail and oversee our online PO box mailbox

Office Culture & Events

• Plan and execute in-office events (e.g. team meals celebrations volunteer days affinity group events) that promote collaboration and our in-office first culture
• Curate thoughtful employee experiences through team-building events milestone celebrations and initiatives that promote connection and belonging
• Own event logistics including catering space setup and vendor coordination

People Operations Support

• Lead and facilitate the new hire onboarding experience from offer acceptance through their first week at Pilot ensuring a smooth integration and positive employee experience
• Maintain employee records and HR systems including content on the company intranet
• Respond to employee inquiries regarding policies procedures and general HR topics in a timely and professional manner
• Support the People team with additional tasks ad-hoc projects and initiatives as needed

About You

• 2 years of experience in office management people operations reception or similar roles
• Human Resource experience or an interest in growing your career in the HR field is a strong plus
• Highly detail orientated with excellent organizational and multitasking skills with a proactive mindset
• Can-do attitude and initiative
• Friendly professional demeanor and passion for creating positive experiences
• Strong written and verbal communication skills
• Comfortable working independently in a fast-paced environment
• Motivated eager to learn and excited to take ownership of a wide range of responsibilities
• Experience using tools such as Google Workspace and familiarity with HR systems or intranet platforms is a plus

About Pilot

Pilot launched in 2017 to bring the back office into the modern era. Pilot provides small businesses with dedicated finance experts - which Pilot hires as full-time U.S.-based employees - who learn the ins-and-outs of their business. Pilot integrates directly with the billing banking expense and payroll systems customers already use. With a special blend of custom software and expert bookkeepers Pilot delivers accurate consistent bookkeeping and financial management and tax services that give entrepreneurs the freedom to focus on their business.

Pilot has over 2000 customers and has raised over $170 million in financing from Sequoia Index Ventures Stripe Bezos Expeditions and Whale Rock. Our investors also include a long list of world-class entrepreneurs including Patrick and John Collison Drew Houston and Diane Greene. Our most recent funding round doubled our valuation to $1.2 billion Meet Fintechs Newest Unicorn.

Why Pilot

• We invest in our employees development and happiness because our employees are the keys to our success and ensuring happy customers
• The opportunity to join a seasoned founding team that has led companies through two prior successful startups and acquisitions (by Oracle and Dropbox).
• Flexible vacation/time-off policy
• All federal holidays are observed
• Competitive benefits package including wellness benefits
• Parental leave for birthing or non-birthing parents 100% pay for 12 weeks
• 401(k) plan

The base pay range target for the role seniority described in this job description is $33.00/hour - $44.00/hour in San Francisco CA. Final offer amounts depend on multiple factors such as candidate experience and expertise geographic location total compensation and market addition to cash pay full-time regular positions are eligible for equity 401(k) health benefits and other benefits; some of these benefits may be available for part-time or temporary positions.

Pilot commits to provide a work environment free of discrimination and harassment as well as equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories consistent with legal requirements. You may view all of Pilots recruiting notices here including our EEO policy recruitment agency policy recruitment scam notice and important E-Verify information. You may view our job candidate privacy policy here.