Executive Assistant
Executive Assistant
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$ 55000 - 100000
1 Vacancy
Job Description
About Us
Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions tailored to the unique return and risk objectives of institutional clients in more than 60 countries draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.
About the Role
We are seeking a highly skilled and proactive Executive Assistant to support the Head of Office in New York City who also leads a key department focused on the firms strategic growth in private markets hedge funds and sustainable addition this role will support the Head of Private Capital Formation who is responsible for driving the growth of our private investment capabilities. This includes close collaboration with product and sales teams as well as leadership across the private investment platform to strengthen our market position.
The Executive Assistant will also serve as the first point of contact for visitors to the New York office play a central role in office-wide event planning and contribute to shaping and fostering a dynamic and inclusive office culture. This position reports to the firms Administrative Manager in Boston with a dotted-line reporting relationship to the Head of Office in New York.
We are looking for someone energized by the opportunity to help build and grow a vibrant high-performing office while delivering exceptional day-to-day support in the following areas:
RESPONSIBILITIES
The Executive Assistant will provide high-level administrative support to the team ensuring seamless daily operations and contributing to the overall efficiency of the organization. Key responsibilities include:
Calendar Management: Coordinate complex and proactive scheduling across multiple time zones for a global team.
Meeting & Event Coordination: Organize logistics for internal and external meetings offsites and special events.
Expense Management: Prepare and submit accurate expense reports in a timely manner and review and approved expenses on behalf of the Fixed Income department.
Travel Arrangements: Plan and book domestic and international travel including detailed itineraries and accommodations.
Office Culture Carrier: Plan and organize events that bring employees together through cultural celebrations and social gatherings; Provide administrative support to the WM NY Experience Committee (NYEC).
Research & Reporting: Conduct research and compile reports using internal systems and external sources.
Team Support: Provide cross-coverage and backup support to other Executive Assistants and leadership teams as needed.
Project Assistance: Support ad hoc projects for both the immediate team and broader firm leadership.
Presentation Support: Assist in the creation and formatting of PowerPoint presentations.
Performance Review Coordination: Manage scheduling and documentation for year-end performance activities.
Onboarding: Assist with the onboarding process for all new New York Office team members ensuring a smooth and welcoming experience.
QUALIFICATIONS
Minimum of 10 years experience within an administrative role in a professional services organization supporting senior management and/or client-facing leadership
Experience in the investment management industry
Prior exposure to global contexts whether professionally and/or personally
Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies
Demonstrated strong detail orientation diligence and overall high work quality
Excellent organizational multi-tasking and prioritization abilities
Proactive and creative problem-solving skills and an anticipatory mindset
High level of reliability professionalism and discretion
Ability to work under deadlines and to accommodate last-minutes changes
A strong customer/client service orientation remains calm under pressure and has a positive can-do attitude and a sense of humor
Outstanding interpersonal and communication skills
Typical work schedule is 8:00 am 5:00 pm with flexibility and overtime as necessary; although this position is not on call occasional off-hours support for urgent matters and planned events may be required. Our team values in-person collaboration and requires all employees to be in the office 4 days a week with 1 day remote.
Not sure you meet 100% of our qualifications Thats ok. If you believe that you could excel in this role we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill workplace experiences and backgrounds.
As an equal opportunity employer Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race color sex sexual orientation gender identity gender expression religion creed national origin age ancestry disability (physical or mental) medical condition citizenship marital status pregnancy veteran or military status genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability or are assisting a candidate with a disability and require an accommodation to apply for one of our jobs please email us at .
At Wellington Management our approach to compensation is designed to help us attract inspire and retain the best talent in our strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary variable compensation and benefits. The base salary range for this position is:
USD 55000 - 100000This range takes into account the wide range of factors that are considered when making compensation decisions including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.
Base salaryis only one component of Wellingtons total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives if eligible. In addition we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan health and wellbeing dental vision and pharmacy coverage health savings account flexible spending accounts and commuter program employee assistance program life and disability insurance adoption assistance back-up childcare tuition/CFA reimbursement and paid time off (leave of absencepaid holidays volunteer sick and vacation time)
We believe that in person interactions inspire and energize our community and are essential to our support of this commitment our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.
Employment Type
Full-Time
