Regulatory Board Administrative Assistant
Regulatory Board Administrative Assistant
Posted on :
07-08-2025
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1 Vacancy
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Job Description
Quality Staffing Inc. also doing business as Goddard Mason Executive Search a leading full-service employment agency matching qualified talent with some of the areas top companies is looking for an experienced Regulatory Board Administrative Assistantto work through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in Nashville TN. This is ahybrid position working from 8:00 am to 4:30 pm Monday through Fridayfor a total of 37.5 hours per week. The pay rate for this position is $32.00 per hour.
Regulatory Board Administrative Assistant Job Summary:
Under general supervision this role will be responsible for regulatory boards administrative work and will handle moderately complex activities for a regulatory board necessary for the execution of statues and mandates licensing processes.
Regulatory Board Administrative Assistant Job Responsibilities will include:
- Review licensure/application permits and certifications for status completeness accuracy and eligibility requirements based on policy procedures and law.
- Make recommendation to accept or reject the application in accordance with pertinent laws rules and regulations and forward recommendation to supervisor for approval.
- Make determinations on requests for reciprocity and renewal per policy procedures and law.
- Evaluate licensing certificates registration or other statements of authority for completeness accuracy and eligibility requirements.
- Ensure licenses and reports are completed accurately.
- Ensure mandates and pronouncements are implemented as assigned.
- Issue licenses certificates registration or other statements of authority to practice in an occupation or profession.
- Match payments to cashiers office with appropriate licensees record; may process expenditure reports.
- Enter and/or revise data from multiple sources into database; may post or adjust payments on licensees record in computer.
- Maintain and process license payment records and accounts for fees to include refunds and returned checks.
- Prepare reports for submission to the board.
- Maintain license payment records.
- Coordinate the collection and preparation of reports.
- Handle complaints and explain policies procedures and laws to applicants members of the public board and commission members operating departments and other entities.
- Respond to applicant inquires about licenses; supply requested information records or reports.
- Provide information to other states or professional organizations surveying for information such as number of licensees or the cost of a license.
- May notify applicants of passing or failing examination scores; may ensure applicants are notified of passage or failure.
- Examine the status of the case from established computer databases.
- Coordinate meetings for pertinent board of commissions.
- Coordinate the scheduling of requisite competency examinations; ensure the testing dates time and place are set for test administrators.
- Ensure the notification of the date time and place of the applicants examination or interview.
- Prepare meeting facility.
- May ensure applicants are monitored during examinations and that applicants are notified of passage or failure.
- Relate findings to appropriate personnel (e.g. supervisor director or attorney) of the status of the case.
- Discuss critical deviations from standard policies and procedures with a supervisor; discuss issues concerning the preparation of reports with supervisor.
- Collect expenditure reports; may collect reports from inspectors investigators and auditors.
- May monitor or review the status of case investigations of individuals practicing pertinent occupations and professions; may monitor applicants during the examination.
Education and Experience Requirements for Regulatory Board Administrative Assistant:
- Education equivalent to graduation from a standard high school and experience equivalent to four years of full-time work in one or a combination of the following: management administrative support to management or clerical experience.
Substitution of College Education for Experience:
- Course work credit received from an accredited college or university may substitute for the required experience on a month-for-month basis to a maximum of four years (e.g. 45 quarter hours may substitute for one year of the required experience) OR
- Experience equivalent to one year as a Regulatory Board Administrative Assistant 1 with the State of Tennessee.
Benefits Include:
- Weekly Pay/Comparable Wages
- Major Medical Insurance
- Indemnity Medical Dental and Vision Insurance
- Term Life Insurance and Short-Term Disability
Interested Here is how to apply:
- Visit our website at:
- Click on Apply Now and complete the process.
- Follow up with a phone textto Quality Staffings TN Recruiter.
- Pleasetext your first & last nameyour email address and job#64742 Regulatory Board Admin Asst Nashville.
- Thisjob closes on 8/15/25 (or when the position is filled) and will no longer accept resumes after this date.
Quality Staffing Inc. and our subsidiaries are equal opportunity employers and consider all qualified applicants equally without regard to race color religion sex sexual orientation gender identity national origin veteran status or disability status.
#QMR
Employment Type
Contract
Key Skills
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