Executive Assistant
Executive Assistant
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Job Description
What we expect of you day to day:
Provide comprehensive executive support to the Regional Managing Director of the FBL cluster.
Coordinate schedule and manage calendars meetings and appointments ensuring detailed preparation and timely communication.
Make and oversee travel arrangements including flights accommodations and itineraries use Visa systems for bookings and expense reporting.
Organise executive visits and events including handling calls responding to emails and liaising with clients and internal stakeholders.
Prepare and maintain internal and external documents for both team members and industry partners.
Develop and maintain electronic and paper filing systems to ensure easy access and confidentiality of sensitive information.
Uphold the highest level of discretion when handling confidential and sensitive matters.
Build trust and strong working relationships with the FBL leadership team and central functions in London.
Anticipate the RMDs needs by proactively preparing briefs documents and presentation materials ahead of key meetings.
Provide pro-active calendar management ensuring the RMD is aware of all upcoming commitments and any necessary preparation.
This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.
Qualifications :
Significant experience in a Personal Assistant/Executive Assistant role.
Bilingual French and English as the role involves daily communication in both languages.
Adaptable to change management within a fast-paced corporate environment.
Excellent judgement and professionalism in all written and verbal communication.
Ability to maintain strict confidentiality regarding sensitive information.
Effective and efficient in multi-tasking prioritising workload and meeting deadlines.
Consistently demonstrates a customer service focus and thrives in collaborative team settings.
Strong organisational project management and problem-solving skills with exceptional attention to detail.
High proficiency in Microsoft PowerPoint Excel Word and Outlook.
Professional and approachable demeanour with outstanding interpersonal abilities.
Additional Information :
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
