Sr. Executive Administrator

The Sr. Executive Administrator is responsible for supporting the President of Value-Added Services and the Chief of Staff as well as provide coordination support to the Presidents global leadership team. This role is ideal for a seasoned executive assistant who has supported c-suite executives and thrives in a fast-paced dynamic environment excels at anticipating needs and can maintain absolute discretion.  This high-impact position demands exceptional attention to detail professionalism and the ability to manage complex calendars international travel and global stakeholder coordination across time zones.

Executive Administrator Responsibilities 

• Provide executive level administrative support including managing a complex executive calendar scheduling both internal and external meetings across multiple time zones.
• Plan book and manage comprehensive international and domestic travel itineraries including visas accommodations and local logistics ensuring seamless execution and last-minute flexibility.
• Use Visa tools for expense and purchase management. 
• Serve as a trusted liaison between the President and internal/external stakeholders including several levels of management Visa employees and Visa clients.
• Draft and manage high-level communications with professionalism and discretion.
• Act as a liaison problem solver and facilitator across multiple time zones 
• Plan onsite and offsite meetings and events including coordinating conference room set-up catering A/V and logistical arrangements and providing occasional on-location support for activities such as group meetings and off-site networking engagements. 
• Must be proficient in PowerPoint presentations Excel spreadsheets and other documents 
• Assist with strategic initiatives and briefing materials in collaboration with the Chief of Staff. Providing support for reports projects and initiatives as requested 
• Be responsive to reasonable requests for off-hours work email and messages follow-up 

Team Support Responsibilities 

• Coordinate on-boarding of new employees and contractors and associated tracking 
• Assist with space management workspace move requests and submit facilities work orders 
• Create purchase requisitions and assist staff with expense reporting and finance issues 
• Perform team support duties including ordering office supplies booking meeting rooms processing training registrations and updating distribution lists 
• Purchasing gifts/recognition for employees with life events. 

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager. 

Qualifications :

Basic Qualifications
2 or more years of work experience with a Bachelors Degree or an Advanced Degree (e.g. Masters MBA JD MD or PhD)

Preferred Qualifications
3 or more years of work experience with a Bachelors Degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters MBA JD MD)
5 years of high-level administrative experience with experience providing executive support to a leader with international accountabilities
Customer service-focused with a professional presence and an approachable personality
Positive and can-do proactive mindset
Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
Strong communication skills (both written and verbal) and ability to operate effectively and efficiently in a challenging fast-paced environment
Proficient in managing executive calendars organizing worldwide travel and processing expenses
Skilled in Microsoft Outlook Word Excel PowerPoint SharePoint and AI tools such as CoPilot and ChatGPT
Ability to multi-task assist multiple team members at the same time and prioritize work effectively
Detail-oriented and able to complete work assignments with a high degree of quality
Demonstrate initiative flexible highly organized and can anticipate and creatively resolve problems before they escalate
Self-starter that is able to work independently with minimal guidance
Ability to work well collaboratively and under pressure
Experience with event planning and project coordination highly desired

Additional Information :

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk communicate in person and by telephone frequently operate standard office equipment such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 102600.00 to 145150.00 USD per year which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge skills experience and addition this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical Dental Vision 401 (k) FSA/HSA Life Insurance Paid Time Off and Wellness Program.

Remote Work :

No

Employment Type :

Full-time