Executive Assistant
Executive Assistant
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$ 75000 - 85000
1 Vacancy
Job Description
- Manage.Oversee and prioritize the executives calendar ensuring seamless scheduling of meetings appointments and travel while managing time zones and international coordination.
- Organize.Plan internal and external meetings including agenda preparation minute-taking and follow-up on action items to ensure execution.
- Support.Assist senior leaders in managing internal projects and priorities tracking key deliverables deadlines and milestones.
- Communicate.Draft proofread and edit emails reports and presentations with a high level of clarity and professionalism maintaining confidentiality.
- Coordinate.Arrange team offsites client events and corporate functions managing logistics and ensuring smooth execution.
- Oversee.Assist with managing the executives budget including submitting and tracking expense reports in compliance with corporate policies.
- Assist.Serve as a support resource for catering mailing and guest management when the Office Coordinator is on vacation or break.
- Adapt.Perform other duties as assigned supporting leadership in a dynamic and fast-paced environment.
- Typical/expected % of overnight travel:Varies
- Education. An AA degree in business secretarial arts or a related field.
- Experience. 8-10 years of progressively senior secretarial or administrative assistant experience in large corporate settings.
- Presence. Availability to work onsite at Jostens corporate office a minimum of three days per week (Monday-Wednesday).
- Organization. Ability to handle multiple tasks simultaneously prioritize effectively and maintain strong attention to detail.
- Communication. Strong verbal and written communication skills to engage with internal and external stakeholders professionally.
- Time Management. A proactive approach to managing an executives time and workload with a strong sense of urgency.
- Technical Proficiency. Expertise in Microsoft Office Suite (PowerPoint Excel) and Google Workspace for document management and presentations.
- Confidentiality. Experience handling sensitive or confidential information with discretion and professionalism.
- Problem-Solving. Ability to anticipate challenges and address issues before they arise.
- Adaptability. Comfort working in a fast-paced ever-changing environment.
- We care about your health. We offer competitive healthcare (health dental vision coverage) in addition to voluntary benefits including home and car insurance pet insurance flexible spending account amongst many more.
- We invest in your future. Our 401K plan has immediate vesting so you can start saving for retirement right away.
- We believe in flexibility. We provide hybrid work options.
- We want you to unplug when needed. We believe in taking your time off without guilt and offer accrued paid time off and company paid holidays. *For Washington residents you will receive 13 vacation days 8 paid sick leave 8 company paid holidays and family paid leave.
- We care about your development. We support tuition reimbursement after 6 months of service.
- We believe in pay transparency.The salary range is $75000 to $85000.
Employment Type
Full Time
Key Skills
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