Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
At Naviant our mission is to be our customers most trusted partner throughout every stage of their transformation journey solving complex problems and unlocking value through intelligent automation. Our vision is simple yet ambitious: Reimagine work to deliver exceptional outcomes.
Were looking for an Executive Assistant to provide high-level support to Naviants executive team managing schedules coordinating meetings and travel preparing key materials and facilitating communication across stakeholders. This role reporting to our CHRO will play a critical part in keeping priorities on track maintaining confidentiality and supporting efficient effective executive operations.
Performance Objectives What You Will Accomplish
First 30 Days: Getting Grounded
- Establish relationships with the Executive Team and understand individual priorities preferences and styles
- Review internal tools systems calendars and document management platforms (e.g. Teams SharePoint)
- Shadow meetings to understand tone cadence and expectations
- Learn recurring rhythms org structure and company-wide priorities
- Begin supporting calendar and travel coordination with guidance
- Independently manage meeting agendas logistics note-taking and follow-up
- Support shared scheduling and deliverables across executives
- Prepare polished presentations communications and reports
- Assist with logistics for events board meetings and offsites
- Take ownership of executive calendars and inboxes
- Act as liaison between executives and internal/external stakeholders
- Anticipate needs solve problems proactively and reduce administrative burden
- Implement process improvements to streamline coordination and communication
- Maintain calendar and communication systems with precision and discretion
- Executive-Level Communication & Professionalism
Represents leadership with clarity discretion and integrity. Maintains confidentiality and handles sensitive matters with sound judgment. - Organizational Excellence & Prioritization
Highly organized and detail oriented. Manages complex schedules competing priorities and fast-changing timelines. - Tech Fluency & Operational Agility
Proficient in Microsoft Office Teams SharePoint and other digital tools. Quickly learns and applies technology to drive efficiency. - Independent Initiative & Collaboration
Self-motivated and resourceful. Operates with ownership while fostering strong cross-functional relationships across the business.
At Naviant we believe in taking care of our people both professionally and personally. As a fully remote company we offer a supportive culture that prioritizes work-life balance.
- Comprehensive Health Dental & Vision Insurance
- Employed Paid Disability & Life Coverage
- 401k & Match Program
- Generous Paid Time Off
- Flex Spending Plans & Dependent Care
- Other Fun Stuff We Offer:
- Home Office Allowance
- Volunteer Time Off
- Charitable Giving Program
- Lifestyle Spending Account
- Employee Assistance Program Parent Program Wellness Initiatives Virtual Gatherings Employee Discount Program Annual In-Person Celebration Week and so much more.
Apply now to play a key role in driving focus alignment and momentum across Naviants executive leadership team!
Must be authorized to work in the U.S. Sponsorship not provided.
Employees must reside in the U.S.
Naviant is an Equal Opportunity and E-Verify employer seeking a diverse and talented workforce.
Please use the links below for important information when applying for work with Naviant:
E-Verify Notice Right to Work Notice English or Spanish
Required Experience:
Junior IC
Employment Type
Full-Time
