Executive Assistant (all genders)
Executive Assistant (all genders)
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Job Description
Join our dynamic team as an Executive Assistant where your skills and dedication will be at the heart of our success. This role offers an exciting opportunity for career growth and professional development allowing you to make a meaningful impact on our business and client deliverables. Be part of a team that values flexibility confidentiality and a strong work ethic and enjoy the benefits of working in a collaborative and innovative environment.
As an Executive Assistant within the Finance CFO Office you will be instrumental in managing complex scheduling tasks organizing travel arrangements and supervising administrative operations. Your adeptness at handling sensitive information with confidentiality and your robust work ethic will be vital to your success. You will collaborate closely with business management and key stakeholders becoming an integral part of the business and gaining insight into group priorities. Your role will be crucial in ensuring adherence to Corporate and Investment Banking/Firmwide policies while maintaining a focus on business and client deliverables.
Job Responsibilities:
- Manage advanced diary tasks including internal and external meetings conference calls and organizing events.
- Coordinate travel and entertainment ensuring compliance with policies.
- Process expenses by collaborating with teams and enforcing policies.
- Collaborate cross-functionally with business management and key stakeholders.
- Utilize internal systems for accurate data entry and reporting.
- Oversee administrative tasks such as managing distribution lists.
- Integrate into the business by understanding group priorities.
- Partner with assistants across lines of business to provide coverage.
- Participate in PowerPoint presentations projects and training.
Required Qualifications Capabilities and Skills:
- Fluent in German and English.
- Strong written and verbal communication skills.
- Excellent time management and scheduling abilities.
- High-level technical skills and understanding of expense systems.
- Ability to work under pressure with a polished and composed manner.
- Proactive and responsible demonstrating initiative within the role.
- Adaptability and flexibility in a changing environment.
- Attention to detail and high-quality results.
- Understanding of investment bank culture and political landscape.
- Team player with a solution-oriented mindset.
Preferred Qualifications Capabilities and Skills:
- Experience in professional client handling and building business relationships.
- Familiarity with regulatory requirements
Employment Type
Full-Time
