Secretarial Coordinator
Secretarial Coordinator
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$ 80500 - 102700
1 Vacancy
Job Description
Summary
The Secretarial Coordinator plays a key role in supporting the Secretarial Services Manager in ensuring the consistent delivery of high-quality administrative and secretarial services. This position requires sound judgment discretion and initiative to manage operations coordinate team resources and enhance service delivery across the Full-Service Administrative Support (FAS) Team. The ideal candidate is a collaborative proactive professional who thrives in a dynamic legal environment and exemplifies Sidleys core values of professionalism respect and performance.
Duties and Responsibilities
- Coordinate daily operations and workflows of the Full-Service Administrative Support (FAS) Team to ensure consistent support and exceptional service delivery.
- Assist in managing secretarial coverage for both scheduled and unscheduled absences.
- Oversee distribution of overflow work ensuring assignments are completed timely and accurately.
- Monitor workloads and proactively assess resource needs; escalate priority shifts to the Secretarial Services Manager.
- Assist with onboarding and training of new secretarial staff; support implementation of skill-building initiatives.
- Recommend and help execute process improvements workflow enhancements and training updates.
- Facilitate mentor assignments for new hires; evaluate effectiveness and suggest improvements.
- Participate in candidate interviews and selection as part of recruitment efforts.
- Provide feedback for performance evaluations and help identify team training needs.
- Support department-level projects to enhance administrative service delivery across the firm.
- Build subject-matter expertise in secretarial tools and workflows to aid in process innovation.
- Generate and analyze utilization reports and performance metrics.
- Maintain key reports including lawyer assignments and team status updates.
- Serve as backup secretary during coverage gaps as needed.
- Participate in regular meetings with the Secretarial Services Manager and Secretarial Management Team to provide updates and share insights.
Salaries vary by location and are based on numerous factors including but not limited to the relevant market skills experience and education of the selected candidate. If an estimated salary range for this role is available it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Salary Range To perform this job successfully an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge skill and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation please email (current employees should contact Human Resources). Education and/or Experience: Required: Preferred: Other Skills and Abilities: Sidley Austin LLP is an Equal Opportunity Employer. #LI-EC1Qualifications
Required Experience:
IC
Employment Type
Unclear
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