Administrative Assistant IV, The Shapiro Center for Creative Writing and Criticism

Reporting to the Director of The Shapiro Center for Creative Writing and Criticism the Administrative Assistant IV is responsible for providing administrative support to the director and the Centers faculty.

Responsibilities include:

• Represent the Center appropriately to a variety of constituents in writing on the phone and in person. Establish effective relationships with staff faculty students and other Wesleyan departments and with guest speakers and members of the general public.
• Receive visitors answer phone respond to inquiries of students and visitors via phone email and in person
• Prepare and edit memos and letters email correspondence and brief press releases.
• Assist with the preparation of reports write correspondence and memorandums; create flyers brochures newsletters etc.
• Create and maintain confidential files for faculty and staff.
• Provide support for writing faculty searches tenure and promotion cases colloquia and special projects as needed.
• Provide support for the Centers minor(s).
• Coordinate meetings and logistical details; organize speakers visits and talks: arrange for facilities and AV (podcasts) coordinate catering of dinners receptions; order book-signings; make speakers travel arrangements.
• Schedule campus events for the Director faculty members and fellows.
• Manage/reconcile accounts; process payroll A/P vouchers travel reimbursements and other financial transactions. Track event expenses and income from multiple sources.
• Coordinate annual prizes.
• Assist in compiling course offerings using the Curriculum Development System for the Writing Certificate Program; liaison with departmental staff to manage crosslistings edit material for course catalog and university publications.
• Oversee class scheduling and booking requests for The Shapiro Center classrooms and outdoor patio space.
• Serve as building steward order and assign keys and submit work orders.
• Distribute mail order supplies and collect office hours and syllabi from faculty.
• Maintain and update website.
• Oversee student employment hiring and training
• Perform additional duties as assigned.

This position is a 1.0FTE in the Secretarial/Clerical Bargaining Unit that works 1820 annual hours.

This is an on-campus position.

MINIMUM QUALIFICATIONS:

Associates degree and four years related experience or an equivalent combination of education training and experience.

Effective writing skills including proper grammar and sentence structure.

Advanced Word and Excel skills (creating form letters and mail merges; creating spreadsheets and building formulas).

Experience with maintaining webpages.

Proven experience in conducting simple Internet research.

Demonstrated experience with maintaining budgets and departmental accounts.

PREFERRED QUALIFICATIONS:

Demonstrated experience writing letters or reports.

Demonstrated experience with database management.

Experience with Workday.

Additional Applicant Instructions:

Position is opened until filled. First review of applications will begin on August 8 2025.

Applicants must submit a cover letter and resume.

Salary Range: $28.08/hr. - $33.37/hr.

All offers to external applicants are contingent on the candidates completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University located in Middletown Connecticut does not discriminate on the basis of race color religious creed age gender gender identity or expression national origin marital status ancestry present or past history of mental disorder learning disability or physical disability political belief veteran status sexual orientation genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX Section 504 or any other non-discrimination policies should be directed toVice President for Equity and Inclusion Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan Universitys Clery Act Report are available on request and online at is taken into consideration in the determination of salary offers. For more information visit offers a broad range of employee benefits and development opportunities including comprehensive group insurance plans wellness programs and incentives generous paid time off and retirement plans flexible work schedules employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: