Policy Assistant (Student) - Refugee Hub Knowledge Team
Policy Assistant (Student) - Refugee Hub Knowledge Team
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Job Description
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Job Type:
EmployeeDuration in Months (for fixed-term jobs):
7Job Family:
Administrative StudentJobs# of Open Positions:
3Faculty/Service - Department:
HR77012Campus:
555 King EdwardUnion Affiliation:
N/ADate Posted:
July 29 2025Applications must be received BEFORE:
Hours per week:
10Salary Grade:
No Pay Scale HourlySalary Range:
$ - $About us What do we do
The University of Ottawa Refugee Hub works at the intersection of research policy and programming to champion and design protection solutions for refugees. Our unique Knowledge Team based at the University of Ottawa ensures that the organizations policy and programmatic work is fully informed by world-class knowledge generation. This includes substantive research and knowledge creation and translation with a focus on refugee sponsorship resettlement and complementary pathways.
In addition to a wide range of direct support to key stakeholders our current flagship partnerships include:
The Global Refugee Sponsorship Initiative (GRSI)
The Third Country Solutions Identification and Referral Network
EU-PASSWORLD
Resettlement Plus
About the role What will you do
We are seeking four students to join us as Policy Assistants for the 2025/2026 academic year. Under the supervision of the Principal Analyst you will play a key role in supporting the University of Ottawa Refugee Hubs Knowledge Team.
Your responsibilities will include:
Providing policy analysis research support documentation data management and administrative assistance.
Contributing to content development for projects such as Resettlement Plus.
Assisting with database management and organization.
Supporting the development of Hub communication products to disseminate knowledge.
Assisting with the publication and promotion of knowledge products.
Supporting the Hubs participation in and hosting of academic and civil society conferences workshops meetings and lectures.
Assisting in the preparations of grant proposals and reports for funders and stakeholders.
Providing support as determined and required by the Principal Analyst related to the Refugee Hub Knowledge Teams priorities.
About you Who are we looking for
A minimum of 1 year relevant experience.
Strong research analytical and coordination skills with exceptional attention to detail and accuracy.
Excellent communication skills including proficient English writing skills.
Interest in and/or experience with policy and research in the fields of refugee law global migration policy or migration issues is an asset.
Demonstrated maturity tact integrity and diplomacy with a professional presence and capable of exercising independent judgment and flexibility.
Must currently be enrolled in a law or graduate degree (social sciences) program and plan to maintain enrolment for 2025/2026 academic terms.
Location
This is a hybrid position based in Ottawa combining remote work with in-person hours at the University of Ottawa Refugee Hub office.
Contract
Start date: Begin immediately upon completion of recruitment.
Duration: Until April 2026 with thepossibility of renewal.
Compensation: $26.33/hour for 10 hours per week with occasional overtime as needed.
How to apply
Please apply through Workday by August 8 at 11:59 pm Eastern Standard Time to be considered for this position.
Your application must include:
A cover letter (describe your policy/research interests and/or experiences)
current curriculum vitae (CV) and
academic transcripts.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact the academic unit to communicate the accommodation need.
All University of Ottawa employees are required under provincial law to successfully complete all mandatory legislated training offered by the University. The list of training requirements may be modified by provincial law. If you are invited to continue the selection process please notify us of any particular adaptive measures you might require. We may consult with the Health and Wellness sector of Human Resources if needed. Any information you send us will be handled respectfully and in complete confidence.
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Employment Type
Part-Time
