Auxiliary Services Officer - Assistant Operations & Maintenance Manager ()

Title: Auxiliary Services Officer (Assistant Operations & Maintenance Manager)
Position Number:
Hiring Unit: Administrative Affairs Operations & Maintenance
Location: UH Maui College
Date Posted: July 14 2025
Closing Date: August 04 2025
Salary: Salary schedules and placement information
Additional Salary Information: Pay Band B: Minimum $5434/month
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Funding: General

Other Conditions:
Evening weekend and off-campus Education Centers (Lanai and Molokai) may be assigned as regular workload.
This is NOT a remote position the job requires in-person work.
Under the direct supervision of the Auxiliary Services Manager

Duties & Responsibilities:

(NOTE:**denotes essential functions)

1. **Computerized Maintenance Management System Administration
   1. Oversee the Computerized Maintenance Management System (CMMS) ensuring it remains current functional and aligned with campus needs.
   2. Manage work orders (WO) including generation scheduling tracking and closure.
   3. Develop and generate preventive (PM) and predictive (PdM) maintenance schedules.
   4. Provide training and support to users; liaise with Information Technology (IT) and the University of Hawaii (UH) System for upgrades and maintenance.
   5. Integrate permitting contracts and compliance tasks into CMMS with appropriate triggers and tracking.
   6. Recommend system improvements to enhance performance and usability.
2. **Operations & Administrative Support

1. Serves as backup to the Auxiliary Services Manager (ASM) during absences and supports day-to-day operations across O&M departments (janitorial landscaping maintenance facilities).
2. Supervise custodial and grounds staff in collaboration with working foreman(s) to assign and monitor daily tasks and completion.
3. Assist the Facilities Manager in planning scheduling and managing repair and capital improvement projects.
4. Collaborate with consultants contractors UH engineers and vendors under ASM guidance.
5. Maintain and update campus O&M records including drawings permits certifications and documentation

1. **Office & Human Resource Support
   1. Assist in Operations & Maintenance (O&M) procurement developing policies Standard operating procedures (SOPs) and training materials.
   2. Support Human Resource (HR) processes: performance evaluations leave tracking uniforms/shoes and emergency hires for janitorial and groundskeeping staff.
   3. Aid in procurement functions: Purchase Orders (Pos) Purchasing-Card (P-Cards) invoicing inventory contracts and reconciliations.
   4. Deliver campus-wide training on O&M procedures and system usage.
2. **General Duties
   1. Promote good housekeeping and organized work practices.
   2. Coordinate staff training including seminars certifications and continued education.
3. Other duties as assigned

• Possession of a baccalaureate degree in Business or Public Administration Management or Operations Management Engineering Construction Management or a related field and three years (3) of professional experience with responsibilities in Management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

• Considerable working knowledge of principles practices and techniques in the area of Computerized Maintenance Management System as demonstrated by the broad knowledge of the full range of pertinent standards and evolving concepts principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with Project or Management.
• Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner in regards to Project or Facilities Management.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by the preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software and operate the current Microsoft Office Suite.
• Demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

1. Able to develop and understand Spreadsheets and Technical Writing
2. Able to lift a minimum of 30# of weight in various configurations
3. Able to obtain Utility Cart and Material lifting certifications
4. Possession of a valid Drivers License

1. Demonstrate knowledge of the Family Educational Rights & Privacy Act (FERPA) regulations
2. Experience using and extracting data from a student information database in a college/university setting
3. Proficient with computer software applications in terms of data spreadsheets presentations and e-mail; familiar with database applications.
4. Experience with the University of Hawaii Banner Student Information System.
5. Demonstrated knowledge of the University of Hawaii employee and student employee regulations.
6. Demonstrated knowledge of basic web programming experience.

1. Aone- to two-page statementoutlining ways in which you meet the minimum and desirable qualifications;
2. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOTbe accepted.
• Diplomas and copies will NOTbe accepted.

1. Resume
2. Three (3) professional references with contact information (including email addresses)
3. Optionalletters of recommendation.

• The application will be incomplete if materials are unreadable illegible password protected missing or corrupted; therefore late or incomplete applications will not be considered. All requested documents/information become the property of Maui College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number date of birth etc.).
• If you have not applied for a position before using NEOGOV you will need to create an account.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: