Legal and Guardianship Program Specialist
Legal and Guardianship Program Specialist
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$ 5928 - 8493
1 Vacancy
Job Description
Job Requisition ID:48359
Closing Date: 08/04/2025
Agency:Guardianship and Advocacy Commission
Class Title:EXECUTIVE I - 13851
Skill Option:None
Bilingual Option:
Salary: Anticipated starting salary: $5928 monthly; full range $5928-$8493 monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC062 Technical Employees AFSCME
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Job Requisition ID:48359
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
This position provides comprehensive support to the Office of State Guardian (OSG) and its Regional Offices through a wide range of legal administrative and programmatic duties. Responsibilities include preparing and e-filing court documents in accordance with Illinois Probate and guardianship laws interacting with court clerks and public agencies and assisting with estate and real estate matters. The role also involves coordinating statewide discharges managing guardianship fees and ward funds and supporting the Director of OSG with policy execution legal tracking and community outreach. Additionally the position serves as a liaison for training and legislative efforts facilitates internal and external collaboration and supports ongoing program development and reporting.
Benefits Statement
As a State of Illinois employee you are entitled to a robust benefits package that includes:
- Flexible work schedules in some program areas (flexible time and hybrid options)
- Health life vision and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal sick and vacation rates modified for 12-hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
- For more information about our benefits please follow this link: Funtions
- Provide direct assistance to the OSG Regional Offices: Preparing filing including e-filing court notices petitions and pleadings with various Illinois State Courts.
- Under general direction serves as a staff assistant to the Director of the Office of State Guardian (OSG): Tracks matters that require attention and approval of the Director of OSG including contracts issued pursuant to procurement processes administrative rules litigation and other legal matters.
- Provides coordination for the OSG Fiduciary and Director: organizes plans and develops an annual guardianship fee report for the Director.
- Supports OSG programmatic and legislative functions: planning development and execution of OSG policies.
- Performs other duties as assigned or required which are reasonably within the scope of those enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four years of college preferably with coursework in business or public administration.
- Requires one year of responsible administrative experience in a public or business organization or completion of an agency-approved professional management training program.
Specialized Skills
- Requires one year of working experience with adult guardianship in Illinois.
Preferred Qualifications
- Prefers one year of working experience with adult guardianship in Illinois.
- Working knowledge of National standards of Guardianship and Ethical Principles.
- Prefers (1) year of experience coordinating efforts to obtain continuing education credits.
- Working knowledge of the fiduciary duties of a guardian including estate administration.
- Prefers two (2) years of experience working as a paralegal or legal secretary including conducting legal research using a legal research search engine preparing and filing pleadings preparing court notices using e-filing systems and interacting with the Illinois State Courts.
- Prefers two (2) years of experience with real estate transactions.
- Extensive knowledge of database entry spreadsheets and statistical reports.
Conditions of Employment
- Requires completion of a background check and self-disclosure of criminal history.
- Requires ability to travel in the performance of duties with overnight stays as appropriate.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
About the Agency
Work Hours: M-F / 8:00 AM - 5:00 PM
Work Location: 830 S Spring St Springfield Illinois 62704-2618
Agency Contact: Arlene Herron
Email:
Posting Group: Legal Audit & Compliance; Office & Administrative Support
This position DOES contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Unclear Seniority
Employment Type
Full Time
