Procurement Coordinator

State Of Arkansas

Posted on : 30-07-2025

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1 Vacancy

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Job Location

Little Rock, AR - USA

Monthly Salary

$ 57351 - 84879

Vacancy

1 Vacancy

Posted on : 30-07-2025

Job Description

Procurement Coordinator

Location: Shared Services Procurement Little Rock AR

Closing date: Until Filled

Job Duties: Assist in the preparation of procurement documents including requests for proposals (RFPs) invitations for bids (IFBs) purchase orders and contracts. Review procurement requests from departments ensuring they are complete and comply with state regulations before processing. Coordinate the release of procurement solicitations and ensure vendors receive proper instructions for submitting proposals or bids. Assist in tracking and managing procurement milestones including vendor selection contract award and delivery timelines. Provide information and guidance to vendors regarding procurement policies procedures and requirements. Ensure that vendors are in compliance with the terms and conditions outlined in contracts. Monitor procurement transactions and follow up on outstanding orders to ensure timely delivery and completion. Assist in managing the inventory of goods and supplies ensuring proper documentation and tracking for accounting purposes. Maintain organized records of procurement activities and transactions ensuring compliance with audit standards. Support contract administration by monitoring contract terms and conditions to ensure that vendors fulfill their obligations. Review contracts for accuracy and completeness before final approval and execution. Assist in tracking contract renewal dates amendments and changes ensuring all updates are documented and communicated appropriately. Assist in preparing procurement reports including tracking procurement budgets spending and vendor performance. Compile procurement data for management review identifying trends savings opportunities and areas for improvement.

KAS: Understanding of procurement practices and procedures including familiarity with state procurement laws and regulations. Ability to review and process procurement documents ensuring compliance with departmental and state guidelines. High attention to detail with the ability to review procurement documents and vendor contracts for accuracy and completeness. Ability to track and maintain procurement records and documentation in an organized manner. Strong written and verbal communication skills to interact with vendors internal teams and senior management. Ability to clearly communicate procurement policies processes and timelines to external stakeholders. Strong organizational abilities to manage multiple procurement projects simultaneously while meeting deadlines. Ability to prioritize tasks effectively ensuring the timely completion of procurement processes. Ability to identify and resolve issues in the procurement process such as discrepancies in orders or contract performance issues.

Minimum Qualifications: Bachelors degree in business administration public administration supply chain management or a related field plus two (2) year of experience in procurement contract management or a related field is required.

EOE/AA/ADA Women and minorities encouraged to apply.

Applications accepted online only:

Please visit us on the web at find out more about us.

The Arkansas Department of Parks Heritage and Tourism has three major divisions: Arkansas State Parks Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansass natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the states economy by generating travel and enhancing the image of the state.

Position Information

Job Series: Procurement

Classification: Procurement Coordinator Career Path

Class Code: PPR02P

Pay Grade: SGS07

Salary Range: $57351 - $84879

Job Summary

The Procurement Coordinator plays a vital role in the state government procurement process by managing and facilitating the acquisition of goods and services required by the department. This position ensures compliance with state procurement laws regulations and internal policies while providing support for the day-to-day procurement functions. The Procurement Coordinator is responsible for assisting in the preparation of procurement documents processing orders coordinating with vendors and ensuring that all procurement activities are completed efficiently transparently and in a timely manner.

Primary Responsibilities

Assist in the preparation of procurement documents including requests for proposals (RFPs) invitations for bids (IFBs) purchase orders and procurement requests from departments ensuring they are complete and comply with state regulations before the release of procurement solicitations and ensure vendors receive proper instructions for submitting proposals or in tracking and managing procurement milestones including vendor selection contract award and delivery information and guidance to vendors regarding procurement policies procedures and that vendors are in compliance with the terms and conditions outlined in procurement transactions and follow up on outstanding orders to ensure timely delivery and in managing the inventory of goods and supplies ensuring proper documentation and tracking for accounting organized records of procurement activities and transactions ensuring compliance with audit contract administration by monitoring contract terms and conditions to ensure that vendors fulfill their contracts for accuracy and completeness before final approval and in tracking contract renewal dates amendments and changes ensuring all updates are documented and communicated in preparing procurement reports including tracking procurement budgets spending and vendor procurement data for management review identifying trends savings opportunities and areas for improvement.

Knowledge and Skills

Understanding of procurement practices and procedures including familiarity with state procurement laws and to review and process procurement documents ensuring compliance with departmental and state attention to detail with the ability to review procurement documents and vendor contracts for accuracy and to track and maintain procurement records and documentation in an organized written and verbal communication skills to interact with vendors internal teams and senior to clearly communicate procurement policies processes and timelines to external organizational abilities to manage multiple procurement projects simultaneously while meeting to prioritize tasks effectively ensuring the timely completion of procurement to identify and resolve issues in the procurement process such as discrepancies in orders or contract performance issues.

Minimum Qualifications

Bachelors degree in business administration public administration supply chain management or a related field plus two (2) year of experience in procurement contract management or a related field is required.

Licensure/Certifications

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy age disability citizenship national origin genetic information military or veteran status or any other status or characteristic protected by law.

Required Experience:

Employment Type

Full Time

Company Industry

Key Skills

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State Of Arkansas

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