Associate Coordination Officer (Communications and Public Engagement)
Associate Coordination Officer (Communications and Public Engagement)
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Job Description
OVERVIEW
Post Number:CPE 005
Grade:P-1 / P-2
Parent Sector:Division for Communications and Public Engagement (CPE)
Duty Station:Paris
Job Family:Public Information
Type of contract:Fixed Term
Duration of contract:2 years renewable
Recruitment open to:Internal and external candidates
Application Deadline (Midnight Paris Time):18-AUG-2025
UNESCO Core Values: Commitment to the Organization Integrity Respect for Diversity Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director for Communications and Public Engagement (CPE) and the direct supervision of the Senior Communication Officer (Lead Strategic Planning Team and Crisis Cell)The incumbent coordinates the Divisions teams on technical financial and administrative matters particularly in budget procurement risk management and HR to support the effective delivery of communication and public engagement initiatives in UNESCO.
Within this context the incumbent will contribute to the elaboration of UNESCOs strategic objectives and assist in effective programme development and implementation ensuring alignment with organizational goals and priorities.
S/he will in particular:
Long Description
1. Coordination and Planning
- Assist with the overall management and planning of the CPE Division communication activities.
- Actively facilitate the collection of inputs and contributions from Sectors and Divisions across the Organization and lead the preparation of briefings andinternal coordination between the CPE Unitsto enhance the operational efficiency and prepare quality decision making.
- Provide support in organizing events meetings and initiatives by facilitating communication and collaboration between Units(Press Digital Content Partnerships Publications)to ensure cohesive operations.
- Monitor deadlines and follow up on scheduled activities ensuring timely completion of inputs tasks and contributions.
- Coordinate the technical and administrative work ensuring the efficient delivery of contracts and services in support of the teams activities.
Long Description
2. Administrative and Financial Support
- Organize and facilitate the administrative work of the office supervising junior administrative assistants verifying that the work is done in accordance with corporate standards and within established deadlines; monitor work progress and cases of priority and concern to the Director.
- Provide management and administrative support for the Divisions budget procurement and other Division-wide contracts including temporary staff LTA and Service Contracts.
- Assist in establishing and revising RP workplans and extrabudgetary funds and monitor expenditures on both sources of funds data input and file preparation related to the funding full compliance of processes in liaison withrelevant entities (e.g. ADM / BFM / PRO / OPS ).
- Provide support in human resources and budget coordination as concerns Heads of relevant teamsin close coordination with the Bureau of Human Resources Management (HRM).
- Facilitate the flow of information and knowledge between Headquarters and Field Offices promoting improved communication and knowledge sharing.
Long Description
3. Monitoring and Evaluation
- Bring together and coordinate information anddata from all entities oncorporate results and impact of communciation initiatives.
- Provide documentation and analysis on issues related to the monitoring and implementation of UNESCOs communication.
- Contribute to data analysis for decision-making and provide updatedinformation about relevant trends best practices and innovations in communication to support the strategic planning.
- Support CPE Divisionin monitoring the impact of communication initiatives.
- Track and analyze the implementation of communication strategies ensuring alignment with organizational goals.
- Provide strategic guidance and quality assurance for briefings reports and documents related to communication impact optimizing resource allocation.
- Contribute to strategic and programming documents (C/4 and C/5) statutory reports meeting minutes and other analytical reports on issues related to UNESCO Field Network
4. Internal Communications
- As a unique focal point and key source of information among different CPE entities the incumbent plays a major role in the circulation of information and contributes to foster a common organizational culture sharing common knowledge of activities led at CPE level at Headquarters and in the field.
5. Content Management and Technical Support
- Provide punctual technical assistance on the websites and social media channels notably by updating contents (texts translations and illustrations) whenever needed.
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
Education
- Advanced university degree (Masters degree or equivalent) in the field of communication public administrationinternational relations languagesor related fields.
- A first level university degree in combination with two years of qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
- A minimum of two years of professional experience in the field of communication of which preferably 1 year acquired at international level.
- Proven experience in planning organizingand coordinating communication activities project management or administrative support.
Skills and Competencies
Strong organizational and multitasking abilities with a proven capacity to manage competing priorities and meet tight deadlines.
Excellent analytical and problem-solving skills with attention to detail in managing administrative and coordination processes.
Skilled in collecting synthesizing and presenting information clearly and concisely.
Able to work independently and prioritize tasks in alignment with organizational goals.
Team-oriented and culturally sensitive with strong interpersonal and communication skills for effective collaboration across diverse teams.
Proficient in standard office software (e.g. MS Office Outlook Excel) and digital collaboration tools.
Languages
- Excellent knowledge of either English or French (both written and spoken) and a good working knowledge of the other.
DESIRABLE QUALIFICATIONS
Work Experience
- Experience in budget management procurement and administrative processes is an asset.
- Work experience in similar functions within the United Nations system or an international organization/institution.
Skills and Competencies
- Knowledge and experience of Content Management Systems (CMS)(Drupal).
Languages
- Knowledge of other official UNESCO languages (Arabic Chinese Russian or Spanish).
BENEFITS AND ENTITLEMENTS
UNESCOs salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave family allowance medical insurance pension plan etc.
The approximate annual starting salary for this post is 68 555.82 US $.
For full information on benefits and entitlements please consult ourGuide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference e-mail correspondence etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Please note that UNESCO is a non-smoking Organization.
Required Experience:
IC
Employment Type
Full Time
