Freelance Executive Assistant to Executive Chairperson
Freelance Executive Assistant to Executive Chairperson
Posted on :
29-07-2025
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1 Vacancy
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Job Description
We are looking for a Freelance Executive Assistant to Executive Chairperson
In this dynamic role you will be supporting Markus Witte Executive Chairperson and Co-Founder and long-term CEO of Babbel assisting in aspects of board management and his day-to-day is a part-time role on a freelance basis (approx. 5-8h per week plus additional workload around the quarterly board meetings).
You will:
- Run the Board Management together with the Executive Chairperson
- Project Management of Board Meetings (quarterly) including project planning briefing of stakeholders coordination with main stakeholders (Executive team and other senior leadership Legal team Committee chair(wo)men) for pre-read materials and board meetings assembling final materials & managing send-outs to board
- Ensure compliant documentation
- Schedule and coordinate virtual and in-person Board and Committee meetings
- Create meeting timelines prepare and distribute meeting notification and materials as well as subsequent updates or changes
- Manage ECs work schedule and contact within the company
- Schedule appointments and maintain Chairmans travel calendar
- Liaise with CEO office Executive team and Board to ensure frictionless operation
- Keep an eye on priorities and tasks
- Manage ECs external appearances:
- The EC acts as a representative for Babbel to the outside - by giving interviews and talks or attending events
- Coordinate with PR and support with preparation
You have:
- Excellent organizational and project management skills: prioritization time management follow through and staying informed with organizational initiatives and priorities.
- Positive and supportive attitude. Open honest and human in interactions.
- Strong understanding of corporate governance and a grasp of venture-funded startups.
- Highest standards in reliability and conscientiousness.
- A go-getter with a learning mindset: Attention for detail strong and independent solution-oriented thinking ability and desire to give and receive constructive feedback
- Drive to understand and learn rather than execute blindly.
- Willingness to work on eye-level ask questions and provide feedback regardless of status and role.
- Good tech skills and interest to use new tools and setups.
- Experience in managing different levels of stakeholders.
- Excellent communication skills in English German is a plus.
Benefits:
- Work on eye-level with experienced leaders who are committed to Babbels mission
- First hand insights into management strategy and priorities of one of Berlins most exciting companies
- Contribute to further topics according preference and fit
- A steep learning-curve personally and professionally with a challenging environment and a lot of responsibility to prove your skills
- A lively startup atmosphere with flexible working hours
- A vibrant and mission-driven international company with people from over 60 different nationalities
Employment Type
Contract
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