Administrative Specialist II
Administrative Specialist II
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$ 39671 - 69426
1 Vacancy
Job Description
Description of Work
This position with NCDOT offers full State Benefits competitive salaries and many career development opportunities.
This is a repost. Previous applicants do not need to reapply to be considered.
Internal Posting Internal Posting-Only temporary or permanent NC state government or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126 May Apply.
This is an Anticipated Vacancy.
This position will assist the Division Construction Engineer with creating and managing databases reports and spreadsheets often generated by SAP or HiCAMS for use on construction related tasks. Provide general office support including answering calls record keeping facilitating meetings and other office related tasks. Will review the accuracy and completeness of pay requests and manage the processing of those requests in accordance with written and unwritten policies procedures rules regulations precedents and practices. Assist in the creation of purchase orders and other contract documents. Will prepare correspondence and disseminate meeting minutes as applicable. Track and review Consultant and Construction Engineering invoicing and project documents as needed. Will assist in the review and assembly of contract final estimates and other contract documents as needed and in accordance with the NCDOT Construction Manual. Assist with management and maintenance of construction Ipads. A thorough understanding and knowledge of SAP is needed for this position. The knowledge and understanding of NCDOT personnel actions including but not limited to time entry leave and human resource actions is also needed for this position. A valid North Carolina Drivers License is needed for this position. Additional duties and responsibilities may be assigned at the discretion of the Division Construction Engineer.
Knowledge Skills and Abilities / Competencies
- Experience reviewing detailed documents and records for accuracy and completeness.
- Experience with Microsoft Office using programs such as Access Word Powerpoint and Excel.
- Experience completing and/or maintaining records and reports.
- Experience interpreting and/or explaining policies procedures and laws.
- Data entry experience entering and extracting information from a mainframe database or web based.
Additional Expectations:
Preference will be given to individuals that have a working knowledge of HiCAMS general highway construction practices SAP and SharePoint.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for detail.
Minimum Education and Experience High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
For additional information contact Nancy Gaddy ator .
It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept See Attached or See Resume in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting only the most recent application received prior to the posting date will be accepted.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
