Administrative Assistant 5
Administrative Assistant 5
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 3127 - 6136
1 Vacancy
Job Description
About this Job
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical preventive and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
This Administrative Assistant will serve as the lead administrative professional in the LDH Fiscal Division coordinating all administrative operations across multiple sections and providing high-level support to executive leadership.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
- Leveraging Technology: The ability to use technology and its related processes to further organizational goals.
- Solving Problems:The ability to discover solutions to problems.
Minimum Qualifications
- Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
Key Knowledge Skills and Abilities within this position:
- Advanced knowledge of office systems state purchasing policies and records management.
- Ability to manage competing priorities and exercise discretion with sensitive information.
- Strong written and verbal communication skills.
- Demonstrated ability to lead plan and coordinate complex administrative activities.
- Leads administrative operations across multiple sections; provides executive-level support
- Serves as lead timekeeper resolves issues with HR/payroll
- Manages procurement P-Card reconciliation and purchasing documentation
- Oversees inventory and property control systems
- Manages division-wide retention schedules and compliance logs
- Prepares agendas minutesand coordinates logistics for leadership meetings
- Provides oversight of administrative coverage across multiple teams
- Assists with sensitive personnel actions and confidential documentation
- Mentors and provides guidance to AA4; may supervise support staff
- Higher-level coordination with lead responsibilities and oversight of office administration
Position-Specific Details:Location: Office of the Secretary / Fiscal Services / East Baton Rouge Parish
Appointment Type:Probationary or Promotional appointment
Cost Center:
Position Number(s):2164
LDH supports Louisianas commitment to being a State as a Model Employer (SAME) by promoting the recruitment hiring and retention of individuals with disabilities.
How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Deanda Thymes
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge LA 70821
This organization participates in E-verify and for more information on E-verify please contact DHS at 1-.
Employment Type
Unclear
