Facilities Coordinator
Facilities Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Facilities Coordinator
Real Estate Management Services - Hamburg Germany
About the role:
The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting finance maintenance operations vendor oversight purchasing of material equipment and supplies occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.
Key Responsibilities:
- Provide support for monitor the performance and coordinate a small team of multi-skilled operatives
- Develop a close working relationship with key Client stakeholders/partners landlord managing agents and all of the facilities vendors
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors works)
- Assist in the procurement of vendors and services as required
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
- Ensure prompt and accurate management of purchase orders in the internal financial management platform
- Assist with the monthly accrual reports and help monitor the finance trackers
- Conduct site inspections assessments regular audits and carry out safety procedures as well as all building procedures ad-hoc duties and performance measures
- Assist in the implementation of the property risk management program and industry best practice operations
- Maintain premises in neat and good working condition at all times
- Maintain duplicate office keys in good order
- Support the implementation and monitoring of disaster recovering and business continuity plans
- Follow established escalation procedures and incident reporting procedures
- Provide support for regular management reports and projects as required
- Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets
Working Life:
- On a daily basis you will be Point of contacts for all services on site in Hamburg
- The main business language spoken in our offices is English and German. Knowledge of English and German is essential.
- The role will be structured on a shift basis over a 5-day week
- On occasion you may be required to work weekends or bank holidays this will be arranged in advance and in accordance with the rota
About You:
- You are keen to develop within the workplace spending time supporting a multidisciplinary team gaining knowledge and expertise
- You have experience in a coordinator role working within facilities property management hospitality or related fields
- You work collaboratively as part of a team to solve problems with professionalism and service focused approach
- You are adept at multitasking and are able to manage multiple projects effectively
- You are open and have good communication skills
- You strive for excellence in what you do and share ideas for improvement
- You are proficient with computer equipment and programs (Word Excel and Outlook) and have a keen interest in technology
- You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
What we offer:
Youll join an entrepreneurial inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Location:
On-site Hamburg DEUIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Employment Type
Full-Time
