Departmental Assistant, Administration (French Services) (Telework/Hybrid)

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Work at CBC/Radio-Canada

At CBC/Radio-Canada we create content that informs entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values which include creativity integrity inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting ever-changing industry Whether it be in front of the camera on air online or behind the scenes you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

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This is a hybrid position with a mix of in-office and remote work. Work arrangements will be discussed with hiring managers per departmental guidelines.

Your Role

Radio-Canada is searching for a dynamic proactive Departmental Administrative Assistant to join our team and support Digital Media leadership. This vital role contributes to the daily organization and administration of the department ensuring leadership can prioritize effectively.

You will work with confidential and sensitive information relating to policy and regulatory matters organizational restructuring budget constraints financial impacts labour relations and communications.

Key Responsibilities

As a Departmental Administrative Assistant you will provide outstanding organizational administrative and client service support in three key areas:

• Direct Support to Leadership: Provide personalized support to the departments three senior directors.
• Departmental Representation: Act as the primary point of contact for the department with stakeholders collaborating with departmental leadership.
• Portfolio Management: Handle crucial files including:
  • Information management.
  • Event and meeting logistics.
  • Employee onboarding and offboarding.
  • Special projects.
  • Special reports.

As a departmental specialist and a member of the administrative services team you will also be responsible for the following tasks:

• Actively collaborate with other departmental specialists to develop and continuously improve administrative workflows and processes for the department at large.
• Manage logistics to maintain a dynamic work environment within the department.
• Plan develop and maintain departmental information systems records and project files in coordination with other specialists and operations teams.
• Contribute to continuous improvement of workflows and processes.
• Plan and monitor onboarding processes for new employees and assess departmental training needs.
• Organize and arrange meetings conferences and staff functions.
• Prepare written and visual material agendas and minutes as required.
• Coordinate annual leave scheduling and reporting for departmental leadership.
• Collaborate with the administrative team for communications to leadership teams.

Required Qualifications

• College diploma in business administration secretarial studies or an equivalent combination of education and experience.
• Significant experience performing administrative duties in a digital environment.
• Ability and willingness to be the go-to resource and point of contact for your group.
• Ability to assist others and ease their workloads.
• Bilingualism (English/French spoken and written).
• Excellent interpersonal and communication skills oral and written.
• Highly adept at handling multiple concurrent projects and a substantial volume of work.
• Tact diplomacy and ability to maintain high levels of discretion and confidentiality essential.
• Self-motivated autonomous self-sufficient dynamic proactive and organized.
• Knowledge of CBC/Radio-Canada or a similar organizations policies an asset.
• Ability to work with internal communication interfaces and apps including but not limited to Google iO Livelink Trello Slack Jira and Confluence.

We invite you to apply and become a part of our team.

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest but only candidates selected for an interview will be contacted.

As part of our recruitment process candidates who advance to the next

step will be asked to complete a background check. This includes:

• A mandatory Criminal record check.

• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our countrys diversity. Thats because we can only create and tell the stories that connect Canadians by having a workforce that mirrors the ever-changing makeup of our country. Thats why we as an employer value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued but also extend to and pervade all the services we provide as Canadas public broadcaster. For more information visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of the event that you become an employee it will be important to inform us as quickly as possible of any situation that because of your hiring constitutes or could appear to constitute a conflict of interest.

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