Executive Assistant
Executive Assistant
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Job Description
What you get to do in this role:
- Schedule appointments plan meetings and maintain complex and changing calendars while working through scheduling roadblocks including proactive diary management and ownership of logistics.
- Coordinate and schedule internal and external meetings including customer-facing engagements while executing seamlessly across time zones and short-notice changes.
- Arrange all travel to ensure consistency within company procedures including overseas multi-destination trips often at short notice while supporting the organization in obtaining necessary travel documents such as Visa/passports.
- Maintain and reconcile Leadership expenses and credit cards in compliance with policy including detailed attention to Concur processes.
- Draft and prepare routine and advanced correspondence including emails presentations and reports. Review outgoing correspondence for accuracy format consistency signatures and conformance with executive procedures.
- Provide planning and logistical support with a high degree of autonomy and freedom ensuring all aspects of executive support run smoothly.
- Optimize usage of leadership time by making decisions regarding short-term priorities and work activities.
- Act as a team player and peer mentor someone who can be a buddy bring experience and help others grow.
Qualifications :
To be successful in this role you have:
- 10 years of experience supporting VP level executives ideally in a global environment with a proven track record of managing complex and shifting priorities.
- Demonstrated experience in leveraging or critically thinking about how to integrate AI into work processes decision-making or problem-solving. This may include using AI-powered tools automating workflows analyzing AI-driven insights or exploring AIs potential impact on the function or industry.
- Highly organized with exceptional attention to detail outstanding communication skills and the ability to manage a variety of high-priority projects across multiple management and professional levels.
- A proactive mindset with strong forward-planning capabilities and a self-starter approach to problem-solving and execution.
- A professional demeanor strong soft skills and the ability to build trust.
- A positive personable can-do attitude and the ability to thrive in a fast-paced evolving environment.
- Proficiency in Zoom Microsoft Office Suite (Word Excel PowerPoint Outlook) Box Concur and Google Docs.
Additional Information :
Work Personas
We approach our distributed world of work with flexibility and trust. Work personas (flexible remote or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service.
Equal Opportunity Employer
ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by addition all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.
Accommodations
We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process or are unable to use this online application and need an alternative method to apply please contact for assistance.
Export Control Regulations
For positions requiring access to controlled technology subject to export control regulations including the U.S. Export Administration Regulations (EAR) ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.
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Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
