Executive Assistant - Contract (1 year)
Executive Assistant - Contract (1 year)
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Job Description
Who We Are:
Wayfair the largest online-only retailer of home furnishings and housewares in the United States has an immediate need for an Executive Assistant to manage the day-to-day activities for our Talent Leadership members. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing companies in Boston.
The ideal candidate will bring strong organizational and planning skills detail orientation a high sense of urgency a sense of humor and problem-solving abilities to the role. This person should be smart engaging fun curious and unflappable.
Wayfairs team of Executive Assistants supports and manages the day-to-day activities for senior leaders across the organization. These activities include scheduling and coordinating meetings handling travel arrangements performing personal tasks (such as errands setting up appointments) and act as point person for visiting executives and large corporate investors. This is a unique opportunity for someone with Administrative experience to take their career to the next level.
What Youll Do:
- Day-to-day administration and coordination of all areas of executive support
- Proactively manage calendars with the ability to schedule and prioritize meetings resolve schedule conflicts collaborate with other team members and stay several steps ahead to maintain efficiency
- Provide EA Support of 1 - 3 Leaders
- Handle travel arrangements (intl and domestic) and make frequent revisions as needed
- Schedule and coordinate numerous weekly and ad hoc meetings for executives
- Interact with key internal and external contacts investors and other C-level individuals in a professional manner
- Manage executives business expenses
- Collaborative partner on executive communications
- Support key executives India visits - calendar and event planning activities
- Coordinate company wide Townhalls
- AV Support - helping troubleshoot conference room technology speakers monitors etc. and partnership with IT Site Lead
- TDC Engagement Activities - building a calendar driving execution (in partnership with the Site Leader) managing the budget and social/volunteer committees
- Community Engagement - local volunteer opportunities
- General Administration - offsite support when execs are in town ensure seamless site-specific processes and site-leadership support (visitor process badging events & engagement seating etc.)
- Must be able to represent the team in a positive way to people outside the company
- Various other ad hoc cross-functional projects
- Bachelors Degree
- At least 2-6 years of experience as AA/EA for senior-level executives
- Ability to be assertive and give push-back as needed
- Meticulous attention to detail and strong planning and forward-thinking capabilities
- Demonstrated ability to anticipate needs and situations before they are fully developed
- Advanced proficiency in Google Enterprise Suite tools (calendar mail drive docs sheets slides meet)
- Excellent written verbal (multilingual English is a must and local language and hindi preferable) and presentation skills
- Extremely high level of discretion pertaining to confidential information
- Flexible and able to handle ad hoc issues that may arise outside of core business hours
About Wayfair Inc.
Wayfair is one of the worlds largest online destinations for the home. Whether you work in our global headquarters in Boston or in our warehouses or offices throughout the world were reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving we are confident that Wayfair will be home to the most rewarding work of your career. If youre looking for rapid growth constant learning and dynamic challenges then youll find that amazing career opportunities are knocking.
No matter who you are Wayfair is a place you can call home. Were a community of innovators risk-takers and trailblazers who celebrate our differences and know that our unique perspectives make us stronger smarter and well-positioned for success. We value and rely on the collective voices of our employees customers community and suppliers to help guide us as we build a better Wayfair and world for all. Every voice every perspective matters. Thats why were proud to be an equal opportunity employer. We do not discriminate on the basis of race color ethnicity ancestry religion sex national origin sexual orientation age citizenship status marital status disability gender identity gender expression veteran status genetic information or any other legally protected characteristic.
Your personal data is processed in accordance with our Candidate Privacy Notice ( If you have any questions or wish to exercise your rights under applicable privacy and data protection laws please contact us at.
Employment Type
Contract
