Senior Account Clerk (1632) - Controller's Office
Senior Account Clerk (1632) - Controller's Office
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1 Vacancy
Job Description
Application Opening: July 23 2025
Application Deadline: July 31 2025
Annual Salary: $80340 to $97578
Role type: Temporary Exempt Role Description
Schedule: Full-time
Division: Finance and Information Technology
Section/Unit: Accounting and Operating Budget/Process and Control Unit
Work Location: One S. Van Ness Avenue 8th floor San Francisco CA
Work Hours: Monday Friday; 8:00am 5:00pm
POSITION DESCRIPTION:
Under direction of Process & Control Manager the 1632 will be engaged in various accounting and financial transaction activities; performing difficult accounting and financial transaction and clerical work.; prepares and reviews a variety of complex financial documents and records; interprets enforces and carries out existing policies regulations and procedures relating to accounting and financial activities; makes regular contacts with other departmental personnel the general public and outside organizations in connection with accounting and financial operations; and performs related duties as required.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
1. Performs difficult bookkeeping and financial record-keeping operations within complex accounting systems in order to ensure accurate balances and available budgeted funds.
2. Posts adjusts and balances entries to subsidiary ledgers by searching out details and reconciling account discrepancies.
3. Verifies correctness of accounting documents by comparing postings to source documents and checking calculations for accuracy.
4. Responds to inquiries and provides financial information to other units individuals and the general public regarding the status of accounts payments issuance of checks and availability of balances by extracting information from documents and answering questions.
5. Organizes and files source documents according to accepted practice.
6. Performs tasks in software related to accounting including databases automated accounting systems spreadsheets and word processing.
7. Calculates encumbered balances of blanket purchase orders and contract orders to ensure that funds are available for payment.
8. Identifies discrepancies between departmental records and the Citys accounting system.
9. Assists in the compilation of financial data for accounting and financial purposes.
10. Prepares accounting documents including requisitions for purchase orders journal entries encumbrances and payment documents.
11. Performs mathematical calculations such as addition subtraction multiplication and division in order to arrive at correct balances when working on financial and accounting matters such as cost records deposits expenditures allocations taxes and penalties.
12. Reconciles bank statements and revolving fund balances.
13. Prepares basic financial schedules and reports using spreadsheet programs such as Excel or CSV files.
DESIRABLE QUALIFICATIONS:
- At least one year of experience using PeopleSoft Financials processing procurement transactions to include but not limited to: receipt of invoices preparing payment vouchers verifying fund source on the purchase orders directly into People Soft.
- Demonstrate a solid understanding of the City & County of San Francisco purchasing processes as they relate directly to 12X Banned states Bids and Term-Contract release transactions Sole Source and Prop Q.
- Attention to detail work flexibility during peak financial periods.
- Knowledge and ability to use database systems and Microsoft Office Suite especially Excel and Outlook.
Experience working with an electronic management system such as an OCR application (ReadSoft) electronic asset management system (EAMS) Service Manager (communication ticket tracking system).
Qualifications :
Eighteen (18) months (equivalent to 3000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records deposits expenditures allocations) bookkeeping and/or financial record keeping. Such experience typically includes verifying correctness of financial documents; maintaining expenditure records; and reconciling subsidiary accounts
Substitution of Experience:
15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience as described above.
Additional Information :
To apply for this position:
- Complete the online application. Please note that resumes will not be a substitute for an online application.
- Provide an updated Resume
Selection Procedures:
Selected candidates will be invited to participate in one or more interviews at the Controllers Office.
Recruitment Analyst Information:
If you have any questions regarding this recruitment or application process please contact Kira Sanchez the recruitment analyst at
Additional Information:
- Information About The Hiring Process
- Conviction History
- Employee Benefits Overview
- Equal Employment Opportunity
- Disaster Service Worker
- ADA Accommodation
- Veterans Preference
- Right to Work
- Copies of Application Documents
- Diversity Statement
The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
