Nevada City School of the Arts (NCSOTA) a TK-8 charter school in operation since 1994 is seeking a dynamic culturally aware stimulating and qualified Receptionist to join our team.
JOB TITLE: Receptionist I
SCHEDULE: 2025/26 School Year - Full-time 37.5 hrs/wk
WAGE: $18.20 - $27.53 per hour depending on experience
SUMMARY: The Nevada City School of the Arts (NCSOTA) Receptionist is the first point of contact for visitors to the school parents staff and students. As the face of the school the receptionist should be welcoming personable helpful and able to represent the school in a professional and friendly manner. In addition it is essential that the person for this role is organized able to multitask work flexibly and have a can do approach to work as no two days are the same.
DUTIES AND RESPONSIBILITIES
- Welcome parents students staff and public to NCSA in a professional and friendly manner
- Greet direct and monitor visitors
- Answer phone and direct calls taking and communicating accurate and legible messages as necessary
- Respond to routine inquiries by callers and visitors
- Maintain professional and friendly working relationships with staff students vendors and community and contribute as a team member
- Record tardy students using student information system (Synergy)
- Assist with attendance coding and absence reasons from parents
- Administer student first aid as necessary monitor ill students and ensure proper completion of accident reports
- Monitor students referred to the office for disciplinary action
- Make calls to parents and arrange for student pick-up as needed
- Monitor student behavior in hallways and bathrooms
- Secure school facilities and monitor straggler students who are not picked up on time at the end of pre-designated weekdays
- Support school events and fundraising activities by selling tickets collecting orders taking phone calls being a single point of contact
- Ensure safe collection storage and forwarding of all fundraising dollars received at school office
- Receive sort and distribute incoming mail faxes and deliveries
- Communicate information and/or direction to staff the public and other districts as directed
- Refer all media calls and correspondence to the School Director
- Maintain confidentiality as appropriate to ensure high professional standards within the school office
- Supervise UC Aides/Paras Assist with scheduling. Be the point person for any questions or concerns and provide feedback to the principal/manager
OTHER DUTIES:
- Assist with processing incoming volunteers including fingerprint clearance driving clearance and maintenance of volunteer records
- Collect documentation track and assist teachers with field studies
- Support Middle School Sports including form tracking uniform distribution and returns and taking money
- Distribute and collect all beginning-of-year student/parent info and distribute to appropriate staff for processing
- Receive student emergency/contact change forms and communicate changes to the Administrative Secretary
- Process incoming volunteers including fingerprint clearance driving clearance and maintenance of volunteer records
- Coordinate student health services including serving as liaison to the school nurse reviewing health inventory forms monitoring student medication inventory for students in your purview distributing contagious disease notices and communicating with staff as needed
- Inform building maintenance needs to the Facilities Coordinator
- Monitor Vaping/aggression sensor in the bathrooms via cell phone
- Provide information and observations to the Principal and other office personnel as needed
- Abide by all NCSOTA Employee Handbook guidelines
- Completion of mandatory training (video & in-person) within 6 weeks of employment and every year thereafter
- Perform all other duties as needed or assigned
EDUCATION EXPERIENCE LICENSURE
- High School diploma
- Minimum 2 years relevant work experience preferred
- Strong interpersonal skills able to deal effectively with parent and student concerns as needed
- Ability to maintain confidentiality in close-knit school community
- Ability to prioritize multi-task and complete projects in a high-volume office environment
- Ability to administer first aid to school-age children in a competent compassionate manner
WORKING CONDITIONS
Environment
- Indoor/outdoor work environment
- Driving a vehicle to conduct work
OTHER REQUIREMENTS
These requirements must be met prior to beginning employment and will be requested upon job offer acceptance.
- Fingerprint and Background clearance
- CPR/First Aid Certification within 45 days of employment and every two years thereafter
- Valid Tuberculosis clearance and every four years thereafter
- Evidence of Automobile Insurance and valid California Drivers License
- Emotional demands: Great reserves of patience tolerance compassion flexibility and dedication.
PHYSICAL DEMANDS (with or without reasonable accommodations)
- Occasional lifting and carrying (maximum 40 lbs.)
- Infrequent pushing and pulling
- Dexterity of hands and fingers to operate a computer
- Seeing to read a variety of materials
- Sitting or standing for extended periods of time
- Hearing and speaking to exchange information
EQUAL OPPORTUNITY EMPLOYER
NCSOTA is an Equal Opportunity Employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or other legally protected characteristics.
Supervisor: Principal
FLSA Status: Classified Hourly
Employee Group: Administrative
Employment Status: Full Time Permanent
TO APPLY
Submit resume cover letter & minimum three (3) letters of recommendation to:
Nevada City School of the Arts
Attn: Business Office
13032 Bitney Springs Road Nevada City CA 95959
FAX:
EMAIL:
**Fingerprint and Background clearance