Administrative Assistant

The Administrative Assistant will perform administrative duties for T5 Construction Leadership (EVP SVPs). This is an on-site position.

RESPONSIBILITIES

• Handle clerical administrative and executive support duties including those of a confidential or sensitive nature
• Maintain manage and communicate daily schedules and appointments; organize and prioritize meetings / appointments based on direction from EVP/SVP
• Coordinate and prepare materials for meetings conference calls project submissions and other events
• Receive screen prioritize and respond to email and other correspondence with minimal guidance Serve as liaison between EVP/SVP and external and internal parties on administrative and scheduling-related responsibilities
• Coordinate travel arrangements off-site meetings and customer events as directed
• Prepare travel and other expense reports through Concur and monitor reimbursements
• Provide travel coordination and expense report assistance to other executives as directed
• Conduct and summarize research as needed on a variety of industry topics
• Proofread executive letters proposals contracts and presentations and edit as directed
• Compile analyze and summarize statistics and data into presentation formats
• Draft finalize and distribute internal and external communications from the EVP/SVPs
• Maintain databases and / or spreadsheets to support internal business priorities
• Answer screen and route incoming telephone calls
• Provide back-up support for Office Administrator as needed
• Handle special projects as assigned
• Remain open and willing to assist with other assignments as directed by Leadership

Qualifications :

EDUCATION AND EXPERIENCE

• Bachelors degree or higher required
• Minimum 5 years experience providing executive or senior level administrative support at a private equity investment banking real estate development firm construction or law firm preferred
• Exceptional Microsoft PowerPoint and Outlook skills required
• Proficiency with Microsoft Office (Word and Excel) required
• Familiarity with Concur Expense Management preferred

KNOWLEDGE SKILLS ABILITIES AND COMPETENCIES

• Handle confidential information in a sensitive and professional manner required Interact professionally with all levels of the organization required
• Manage changing needs and priorities accurately and professionally required
• Work independently with limited direction required Excellent verbal written and interpersonal communication skills required 2
• Ability to be at work on time and complete assignments on time required
• Willingness to provide support outside of standard business hours required
• An energetic self-starter with a can-do / whatever it takes attitude who can perform under pressure work successfully on tight deadlines and identify and resolve problems as they arise required
• Experienced professional with high degree of attention to detail and strong time management skills preferred
• Someone who is comfortable with ambiguity and can juggle many competing priorities at once preferred
• Someone who is resourceful conscientious and takes personal pride in their work preferred
• Expected to work at T5 Headquarters office 5 days a week

Additional Information :

BENEFITS

• Per Diem if traveling
• Bonus eligible 
• Benefits: Medical dental vision 401k w/ match
• PTO and Paid Holidays

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• Must be able to work at a computer of the entirety of each working day required
• Ability to stand walk sit climb and balance
• Ability to stoop kneel crouch and crawl using both arms and legs
• Ability to reach grasp push pull handle feel and type with both hands and arms
• Ability to smell talk and hear

All your information will be kept confidential according to EEO guidelines.

T5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

Remote Work :

No

Employment Type :

Full-time