Administrative Specialist, Office of Admissions
Administrative Specialist, Office of Admissions
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Job Description
Department
AdmissionsJob Posting Title
Administrative Specialist Office of AdmissionsJob Description
The Administrative Specialist provides specialized and diverse support assisting the Director of Admissions Assistant Director of Financial Aid and other student affairs personnel. The ideal candidate will have experience utilizing standard office tools and technology and excellent organizational and writing skills. Positions at this level will supervise and/or provide leadership to student employees. Professionalism is essential in this role as is maintaining the security and confidentiality of all office documents records and information.
Minimum Qualifications: This position requires a High School Diploma or equivalent with at least one to two years of experience in an office or administrative support position.
Preferred Qualifications:
- A Bachelors Degree (or four years of experience in lieu of the degree) with three years of additional experience.
- Experience with recruitment and/or admissions processes and student database management skills.
- Experience with Microsoft Office Suite (Outlook Word Excel PowerPoint).
Responsibilities:
- Provides specialized administrative support by composing office correspondence or reports proofs and editing any correspondence.
- Plan coordinate and arrange meetings with multiple agencies or individuals.
- Maintain prospective student database for the purpose of student recruitment and scholarship initiatives.
- Collaborate with academic departments regarding student recruitment and coordination of scholarship services.
- Administer scholarship program(s) as assigned by the Assistant Director of Financial Assistance/Scholarship Coordinator
- Assist and organize materials for mailings information requests and reports for distribution to high school college and public officials and/or the general public.
- Process and organize student recruitment mailings and daily requests.
- Participates in interviewing selecting coordinating and evaluating employees.
- Coordinate maintenance of office equipment.
- Oversees the stock of office supplies equipment and forms. Orders and purchases supplies and equipment.
- Coordinate unique projects and special events which include setting up conference rooms and securing resources and training materials.
- Supervises and maintains student-employee hiring and scheduling processes.
Salary: $15.54 per hour plus benefits
Benefits: To review our competitive benefit package please visit FHSU Benefits.
Application Deadline: Screening of applications will begin July 24 2025 and continue until the position is filled.
Application Process: To apply for this position please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
Required Application Documents: Applicants must submit a resume to be considered for this role.
Applicant documents should be submitted in one PDF.
If you have questions regarding the position please contact:
Jon Armstrong
Community of Hays
FHSU is located in Hays a vibrant college town of approximately 20000 located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education health care professional services shopping culture and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities including the comprehensive Center for Health Improvement Hays Aquatic Park Smoky Hill Country Club Hays Municipal Golf Course and extensive walking running and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating fishing and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12 public and private schools. With over 60 restaurants major retail outlets a low unemployment rate and very short commute times the city provides a safe welcoming low-cost high-quality living environment for the residents who call Hays America home.
Notice of Non-discrimination Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender race religion national origin color age marital status sexual orientation genetic information disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
