Cluster Office Manager
Cluster Office Manager
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Job Description
Medison offers hope to patients suffering from rare and severe diseases by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.
As the creator and leader of the global partnership category in the pharma industry we strive to be Always Ahead and work relentlessly to bring therapy to patients in need no matter where they live.
Our values are at the core of every action we take and we are committed to going above and beyond for the benefit of the patients we serve.
We are a dynamic fast-paced company operating in over 30 countries on 5 continents. We are looking for out-of-the-box thinkers people who are passionate caring agile and adaptive to join us on our mission. If you are looking to make a difference in peoples lives we invite you to join us!
The Cluster Office Manager (COM) - is a key member of the South Cluster team and represents the primarily internal point of coordination between the cluster affiliates and the functions on one side and between affiliates and the external vendors on the other side.
The COM will closely work with the Cluster Head and the Country Managers to develop the internal administrative processes and ensure their smooth implementation.
The COM reports to the General Manager Head of South Cluster.
Responsibilities:
Act as the point of contact between Head of South Cluster and team members
Act as the point of contact between Medison South Cluster affiliates and the third-party vendors
Support the office affiliates administration
Organize the registration uploading and archiving of the relevant internal and external documents (e.g. contracts etc.) into the internal platforms (e.g. Teams Sharepoint etc.) to ensure the financial and compliance requirements
Ensure the Purchase Orders (PO) process including collection of the related invoices and digital archiving procedures
Check invoices received from suppliers to be properly prepared and to comply with the products/services offered by suppliers
Upload and register the MER s (Monthly Expense Reports) of the Cluster into the internal platforms (e.g. Teams SharePoint etc.)
Organize the travel & accommodation of employees from the Cluster for business trips and archives all necessary documentation as per the approved SOPs
IT support for purchasing the IT goods preparing and sending the goods prepare the needed documents
Maintains monthly overview of employee days of work holidays and other absences
Support in organizing all (e.g. medical or commercial) events at national and/ or international level for the affiliates within the Cluster
Assist in the implementation of the various internal and external events
Support in preparing and submitting applications to the Key Authorities (e.g. Health Authorities Regulatory Bodies HTA Committees etc.) in South . Cluster
Support the Compliance and Finance teams to prepare correctly and during partners audits and on ad-hock related tasks
Helps with the implementation and training of Medisons workflows and relevant policies
Provide support for the Cluster affiliates to compliantly report the sponsorships to the local authorities as per the local legislation
Provides general administrative and OHS support for the Cluster affiliates
Internal and External Work Interfaces:
Internal - all Medison divisions
External Partners and other relevant stakeholders
Requirements :
Required Education and Experience:
Fluency in English
Bachelor s degree preferable
Experience at least 5 years in an administrative role preferably 1 year in pharma
Project management skills and good financial understanding
Required Qualifications:
Highly collaborative and a team player
Highly motivated organized committed curious with attention to detail assertive empathetic results oriented capable to adapt to change and capable to complete tasks that have been started
Strong communication skills open and pro-active. Able to communicate effectively with multiple cultures understands how to operate remotely across multiple countries
Patient centric
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
