*Lead Admin Support Specialist

Required Education:High School Diploma or GEDAND:

• 12 months office clerical or administrative experience.

Skills:

• Advanced knowledge of oce procedures
• Oce management and customer service skills
• Advanced knowledge of Microsoft Oce Suite (Outlook Excel and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an ecient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask be organized and self-motivated
• Ability to work in stressful situations and meet deadlines in a timely manner
• Ability to communicate verbally and in writing

Working Conditions:

• Physical:
  • Sit for prolonged periods; communicate effectively and listen; engage in repetitive motion (stand reach stoop bend)
• Environmental:
  • Standard Office Environment.

Why You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

OU Health Stephenson Cancer Center is Oklahomas only National Cancer Institute (NCI)-Designated Cancer Center and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

At the Stephenson Cancer Center we have an exciting new job opportunity that could be right for you! The Lead Administrative Support Specialistperforms support-oriented job duties to a Department Head or Manager. These duties are complex and of an advanced nature to include but not limited to maintaining les scheduling appointments managing inventory typing preparing reports and correspondence distributing information conducting research and computation managing oce procedures assisting with budget preparation coordinating activities serves as a payroll coordinator and resource to other support personnel and may supervise support sta.

Duties:

• Maintains oce les that may be of a condential nature such as patient or personnel information.
• Schedules various appointments for oce personnel and ensures administrative details are completed. Makes travel arrangements.
• Receives incoming calls for oce personnel and refers calls to appropriate personnel. Records messages or responds to caller with routine information. Serves as a contact person for employees or the outside public.
• Monitors and orders supplies for the oce and completes requisitions. May sign associate forms as authorized by the supervisor.
• Responsible for typing and proofreading letters manuscripts lectures grant proposals and medical information.
• Reviews and responds to routine correspondence for the oce personnel and sometimes in the name of the supervisor. Drafts replies to such correspondence with minimal instruction.
• Prepares various reports such as oce supply expenditures and student or resident rotation schedules.
• Distributes various forms of information to oce personnel such as mail or newsletters. Answers questions provides information and handles complaints for internal and external customers.
• Performs statistical business research and routine computations that require knowledge of mathematics. Calculates service costs and issues service contracts for on and o campus vendors.
• Assesses oce procedures and makes necessary changes in order to improve oce functioning. Assists in personnel selection of the clerical sta. May assume responsibility for training assigning and checking work of subordinates.
• Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets enters into PeopleSoft tracks leave completes ETRs and special pays.
• Assists in the preparation of budgets. Responsible for maintaining budgetary records and approving expenditures.
• Reviews billing from contractors and vendors adjusts as needed. Issues cash accounts credit cards billing and equipment codes.
• Plans coordinates and expedites special activities or projects that require specialized training or creative thought.
• May supervise other clerical sta to include but not limited to selecting training and evaluating performance of assigned sta preparing sta schedules and tracking time worked in the timekeeping system.
• Performs related duties as assigned to successfully fulll the function of the position.